Winner CES 2026 · ISE 2026 · TMCnet 2026

AI Booking for Reception and Switchboard. Virtual receptionist appointment scheduling into each host's free slots

AI Booking gives your switchboard virtual receptionist appointment scheduling: a supplier, a candidate or a visitor asks for a meeting, and the AI offers only the free times of that host, books one during the call, the chat or the form, and sends the confirmation at once. Reminders follow, and a visitor who cannot come asks for another time.

TRY AI BOOKING FREENo credit card · Ready in 2 minutes

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7 days free · per company, never per seat · nothing to install

Zanus AI · AI Booking · The day's book

The day's book

Every booking from the phone, the chat and the website in one book, with arrivals and no-shows counted at the top.

Easy setupSet up everything just by talking to Lisa AISee how ›

You“Purchasing meets suppliers on Tuesday and Thursday afternoons only.”

Lisa“Supplier meetings with purchasing are now offered on Tuesday and Thursday afternoons only. Apply?”

You talk. Lisa sets it up. Applied only on your yes.

How Reception and Switchboard use it

A vendor asks to meet the buyer; the AI offers Tuesday or Thursday from her free slots and books Thursday at ten.

A candidate booked for an interview gets the reminder the day before and replies to ask for another time.

A visitor arrives early; reception opens the booking card and marks him Arrived, so the host sees it on the book.

REAL AI - the whole Front Office is AI, not old software with an AI button.

What’s included

Booking inside the phone call, the chat, the e-mail and the form, plus a booking page
By service and location: the AI offers the menu, then only the free slots of your live calendar
Google / Outlook calendar connect; availability rules; buffers
Confirmation and calendar invite e-mailed automatically; reminders; reschedule by reply
Field visits with travel time; several providers with their own calendars

Add it to any contact channel — AI Phone, AI Webchat, AI E-mail or AI Web Forms — or get it inside a solution · See pricing › · Per company, never per seat.

Everything AI Booking does, for every business ›

Works withAI Phone AI Webchat AI E-mail AI Web Forms Lisa, your AI assistant

Meetings booked

Virtual receptionist appointment scheduling for every host

Only time that is really free

The AI offers the times each host can really give: their own hours, bookings already taken, closures and the busy times of the calendar they connected.

Verified before it is booked

A visitor enters the book only once verified, by the number they call from, a code sent by text or a confirmed e-mail address.

Arrivals on one book

The book of the day counts bookings, arrivals and no-shows on top, so meeting booking for reception and the visitors who signed in at the door share one screen.

Several offices, one book

Each location keeps its address and timezone, and the AI asks which office the visitor is coming to before it offers a time.

Ready in 2 minutes

Visitor meeting scheduling set up in 2 minutes

Tell Lisa who meets visitors

Name the hosts who take outside meetings and the kinds of meeting they accept, and Lisa proposes a service for each with its length.

Connect their calendars

Each host connects the work calendar they already use, so their busy times are read every few minutes and never offered.

Choose how guests are verified

By the caller's number, a texted code or a verified e-mail, per kind of meeting, with a request you approve where a host wants the final word.

Watch the first bookings

Try it free for 7 days on your own main number and read every meeting it booked, confirmed and moved.

AI Booking for Reception and Switchboard, trade by trade

By industryLaw Firms Small Business Healthcare Accounting & Tax Firms Consulting Firms Real Estate Enterprise Groups Associations Media Companies Software & SaaS Travel Agencies Hardware & Electronics

Questions & answers

AI Booking for Reception and Switchboard: questions & answers

Can a virtual receptionist book meetings with our staff?

Yes. Callers book meetings with staff by phone, in the chat or from a form, and AI Booking offers only the times free in each host's own hours. The guest is verified first, by the caller's number, a texted code or a verified e-mail, and the confirmation goes out at once.

Can each host keep their own hours?

Yes. Every host is set up as a provider with the meetings they accept, the office where they hold them and their own hours, and a host's vacation blocks only that host. When a host connects the work calendar they already keep, its busy times are never offered to a caller.

What happens when a visitor cannot come?

Each visitor's reminder goes out by text, e-mail or both, as many hours before the meeting as you choose. The visitor replies to confirm, to cancel or to ask for another time, so the switchboard no longer relays the change by phone.

Can a meeting request wait for the host's approval?

Yes. Mark a kind of meeting subject to approval and the request lands on Upcoming, with the visitor told the time is requested. The host picks CONFIRM to send the confirmation, or DECLINE to offer the next free time.

Keep exploring

Where next?

Start with the one thing you need. Add more anytime by asking Lisa.
AI Front Office for Reception and Switchboard ›

Award-winning AI

Winner at CES 2026, ISE 2026 and TMCnet Enterprise AI Product of the Year.