ZANUS FRONT OFFICE — EVERY APPLICANT ANSWERED, EVERY INTERVIEW BOOKED
Next-generation AI for your organization. Try it free on your own organization. No credit card.
The applicant asks at midnight. The interview is booked by 12:02. ZANUS AI Front Office as your Candidate & Applicant Desk is the AI that answers candidates, applicants and their families on phone, website chat, email and web forms — is the role still open, did you receive my application, which documents do I need, where is the interview — captures the application complete, books interviews, visits and advising sessions into the right calendars, chases the missing document, and keeps every candidate warm until they show up, enroll or withdraw. A staffing branch, a hospital’s HR desk, an admissions office, a restaurant chain, a school: the job is the same. Screening, hiring and admission decisions stay with your people. Grounded only in the information your organization approves: no source, no claim.
Try it free 7 days on your own business · no credit card · per company, never per seat
REAL AI - the whole Front Office is AI, not old software with an AI button. Give it your website: it learns your company, works from your approved knowledge and gets better with every answer you approve.
Live on this site right now — the assistant in the corner is the product · Award-winning AI — CES · ISE · TMCnet
The real Front Office dashboard: today’s numbers, what needs a person, every menu on the left. In the trial it is yours, with your company in it.
FREE TRIAL · 7 DAYS · NO CREDIT CARD
Give us your website. Ten minutes later, your company answers the phone.
“Give us your website. Ten minutes later Zanus has built a private 7-day sandbox around your company: your knowledge, a phone line that answers as you, your website with Lisa on it, your dashboard with your data. Not old software with an AI button — the AI is the software.”
“No card. No setup fee. Per company, never per seat. You decide after you hear it answer as your company.” One trial per company: a working business website and an e-mail on its domain.
- 1Your website. Lisa reads it and proposes your departments and people; she asks only what the site does not say.
- 2Your sandbox, in ten minutes. A phone line in your area code that answers as you and transfers to your real phones, your website with Lisa on it, your dashboard with your data.
- 3Seven days on your business. Day 1 the first call; day 3 a mail “what your callers asked”; day 7 a report.
- 4Keep it or walk away. Buy any solution on any day and the sandbox becomes the account — same number, same knowledge, nothing redone. Walk away and nothing is charged.
How you start
Three steps, in the order you like. Most people skip straight to the second.
Two minutes. The AI presents the Front Office and answers your questions live — the demo is the product.
Your website, your phone line, your dashboard. No card, nothing to install. Start free
Any solution, on any day of the trial — the sandbox becomes your account. Per company, never per seat. See pricing →
Prefer to own your AI on your own premises? See AI Servers — a separate product. The Front Office above needs no server.
One AI Front Office. Every job your recruiting or admissions desk does today.
The same 31 menus, read through the eyes of whoever owns the candidate line. Each function below is a page of its own, in the words of hiring and admissions — enable what your plan includes, add more when the volume grows. No IT project. Comparing options? See the comparison →
Every morning: last night’s applications acknowledged, interviews booked, documents received — and which candidates are waiting on a person today.
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AI PhoneAnswers every candidate and applicant call on your menu, in your voices, 24/7 — is the role still open, did you get my application, where is the interview — books, confirms, calls hang-ups back, transfers pay and eligibility questions to a person.
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AI Chat & VoiceCareers-page and admissions-page chat and voice that answers requirements, dates, documents and locations from your approved information — and books the interview or visit in the conversation.
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AI AvatarA lifelike face that greets applicants on your site, explains how the process works and what interview day or the campus visit looks like.
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Role & Program DemosInteractive explainers: a day in the role, how the program works, what to expect at the interview — narrated by AI, questions answered live, any hour.
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ApplicationsApplications, inquiry forms, referral forms and imported applicant lists acknowledged in minutes and worked to a booked interview or visit — captured complete, decided by your people.
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Candidate RecordsThe front-office record of every candidate with a stage: every call, chat, form, interview and document in one timeline. Not your applicant tracking system — the conversation record.
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AI E-mailApplications by email, “did you receive my documents”, reschedules and deadline questions answered from your approved information; the missing document chased; pay, aid and visa questions routed to a person.
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Fees & Rate ProposalsTuition and fee estimates from your published schedule for applicants; client rate proposals from your rate card for a staffing agency — after your authorization. Pay is never quoted to a candidate.
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Candidate Follow-upInterview reminders, document chasers, post-interview check-ins, offer and admission follow-ups, day-one confirmations, past applicants invited back — on schedule, stopped when a person should call.
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Interviews & VisitsInterviews, panel interviews, working interviews, campus visits, open days and advising sessions booked with the right people, location and length — three calendars checked at once, synced.
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Team TrainingRecruiters, coordinators, counselors and hiring managers trained on your process, scripts and what may not be asked — new hires productive in days, a team assistant all day.
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Candidate RequestsWrong-document fixes, withdrawals, accommodation and fee-waiver requests, status questions and complaints filed as tracked requests and routed to the right person — evenings and weekends included.
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Pipeline ForecastInterview no-show risk, offer and admission acceptance likelihood, day-one show-up and demand per role or program — from real conversations, with the WHY. Nothing about who is the better candidate.
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Employers & PartnersClient employers, hiring departments, feeder schools, agencies and partner programs mapped as organizations — who sends, who hires, which relationship is going quiet.
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Add AI to what you haveConnect the applicant tracking, HR and student information systems you already use — the AI works, and writes complete applications and bookings back.
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ProtectionDaily caps on every AI resource: a script flooding your application form costs a capped, known amount — real candidates see courtesy.
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What happens to every inquiry — in your organization
A nurse applying at 11 PM after a shift, a parent asking about the deadline on the website, a line cook calling about the posting, a client emailing a job order, a student who wants a campus visit — day or night, in any of 40 languages.
Roles or programs, requirements, documents, process steps, dates, locations, how to apply, when you will hear back — from your approved information only. No source, no claim.
Applicant or referrer, which role, program or branch, which recruiter or counselor, which stage, how urgent — your routing rules applied in the conversation. Pay, eligibility, aid, accommodations and decisions go to a person.
Capture the application complete, book the interview, visit or advising session into the right calendars, send what to prepare, file the request, transfer to the recruiter with the context whispered in, call back the hang-up.
Interview reminders that cut no-shows, the missing document chased, the check-in while the panel decides, the offer or admission letter left unanswered, the day-one confirmation, the past applicant invited back — on schedule, until they start or say no.
Every candidate on the front-office record with a stage. Every morning a briefing: what was handled overnight, which interviews were booked, who is waiting on you.
AI-driven end to end. A person wherever your rules require it. Screening, offers, admission and aid decisions, pay, eligibility, accommodations and anything sensitive wait for your people; the routine — answers, applications, bookings, reminders, documents — the AI handles and reports.
One knowledge base feeds every channel
Websites, uploads, pages and articles, Q&A, battle cards, images and videos — you approve it once, and phone, chat, email, demos and quotes all answer from the same verified source. No source, no claim.
40 languages, one bill, a help drawer over every screen
Languages and website translation, billing with plans, top-ups and alerts, onboarding, users & security, and the help drawer that answers from the platform manual — the plumbing that comes with it.
Private by architecture
Your Front Office runs in a private Cloudflare environment dedicated to your company — your own data-processing container, not a shared pool. Your knowledge stays yours: it never trains global models like GPT or Grok, and it is never shared.
- Private data-processing environment per company
- Grounded only in your knowledge
- Claim guard: no source, no claim
- Private environment option: an isolated environment with enterprise-grade security certifications, on request
Auto-Call — the AI calls your candidates
Not only answering. From an automated event (a due date, a ready order, tomorrow’s appointment), a scheduled funnel or a list, the AI calls your registered contacts and announces your message — or talks as an agent: answers the question, moves the appointment, confirms, collects the missing detail. Call window, attempts, voicemail policy and consent rules are yours; every call is transcribed.
- “Hi Derek, this is Pinnacle Staffing: your interview Wednesday at 10 is confirmed; the address and what to bring are in your email.”
- “Hi Jordan, this is Westfield University Admissions: your application is missing one transcript. Would you like to upload it now, or shall I send the link again?”
Scheduled Auto-Call comes inside a solution — see pricing; calling back the hang-ups is part of AI Phone. How it works, in the Phone chapter ›
The same job, in the words of your industry
Businesses that name this job most often — each with its own complete Front Office set, written in its vocabulary.
Questions, answered
Does the AI screen, rank or reject candidates?
No. It answers from the information your organization approves — open roles or programs, requirements, process, dates, locations, documents — captures the application complete, books and follows up. It can ask the factual questions you define (availability, location, required credential held) and records the answers for your people; it does not score fit, rank anyone, announce a decision, quote pay or confirm eligibility, aid or a background check. Those conversations are transferred or taken as a message, with the context attached. No source, no claim.
What happens to candidate and applicant information?
Your Front Office runs on a private data-processing environment dedicated to your organization; candidate information never trains public models and is never shared. The front-office record holds conversations, bookings and the documents chased — assessments, references and decisions stay in your applicant tracking or student system. Organizations whose compliance requires an isolated environment with specific certifications ask for a private environment — available on request.
Does it replace our applicant tracking or student information system?
No. It sits in front of them: the AI answers, captures, books and follows up, then writes complete applications, interview bookings and contacts back through Connectors — native calendar sync, webhooks and API. Your system stays the record; your people keep every decision; the line stops ringing on the coordinator’s desk.
Try it free on your own organization. 7 days. No credit card.
Give it your website. It learns your company. Then call it, chat with it, e-mail it — and decide. Nothing to install, nothing to cancel.
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