AI Front Office for Recruiting and Admissions. The AI recruiting assistant that answers and books
Zanus AI is an AI recruiting assistant that answers candidates and applicants on the phone, in the chat, by e-mail and on your forms, takes their details and books the interview or the admissions visit. It answers from your job descriptions and approved pages and leaves hiring decisions and admission decisions to your people.
TRY IT FREE NOWNo credit card · Ready in 2 minutesReady to buy? See plans & pricing ›
7 days free · per company, never per seat · nothing to install
Easy setup
Answers & books
Helps your team
You talk. Lisa sets it up.
You“Ask every caller the shift and the location, then book the interview.”
Lisa“Every interview booking on the phone now asks the shift and the location first, then offers the recruiter's free slots. Apply?”
Any setting, in any module · applied only on your yes
Start with the one thing you need. Add more anytime by asking Lisa.
The whole Front Office › · All applications ›
Who reaches you
The people the AI answers for you
- Job seekers calling after their shift to ask whether a role is still open
- Applicants checking that the form, the licence copy or the transcript arrived
- Students and parents asking about deadlines, programs and a campus visit
- Candidates who need to move tomorrow's interview to another day
- Employees sending in a friend's name for an open position
- Client employers placing a new job order with a staffing branch
The whole desk
What an AI recruiting assistant does for your desk
AI agents across every channel candidates use, answering from the same approved information and booking into the same calendars, so the candidate experience is the same at noon and at midnight.
Answers the recruiting line
AI Phone picks up on the first ring, evenings and weekends included, and answers questions about roles, shifts, programs and documents in the caller's own words.
A careers page that talks back
AI Webchat answers visitors on your careers and admissions pages by text or voice, opens the posting they ask about and books the interview in the same window.
Applications acknowledged in seconds
AI Web Forms replies the moment a form arrives, checks the e-mail, asks up to five screening questions you wrote and creates the record with the page the applicant came from.
The inbox read and drafted
AI E-mail sorts mail sent to the recruiting or admissions desk, writes the answer from your information and sends it alone or after a person's click, as you decide for each desk.
Interview scheduling on every channel
AI Booking handles AI interview scheduling: it offers only the free time of the right interviewer, counselor or branch, books it during the conversation and sends the confirmation and the reminders.
Follow-up and reminder calls
AI Follow-up keeps candidate engagement going with e-mails signed by a named person of your team, and AI Auto-Call phones tomorrow's candidates to confirm, inside the hours you set.
A day at the desk
Recruiting and admissions moments, from first call to interview
Before the branch opens
A warehouse applicant calls before his shift to ask about nights. The AI reads the posting's shift pattern and books him into the afternoon interview slot with the recruiter on duty.
A posting goes live
Forty applications arrive in one afternoon of high-volume hiring. Every candidate gets a reply in seconds with free interview times, and the recruiter opens records with the answers already written.
A family on the admissions page at night
A parent asks the chat about the application deadline and a Saturday campus visit; the chat answers from the program page and books the visit for two.
The evening before interviews
AI Auto-Call phones tomorrow's candidates in the hours you chose, confirms the address and what to bring, and a candidate who cannot come goes to your team for a new time.
Real screens
The AI recruitment assistant on real Zanus AI screens
Each picture is a real screen with demo data: the calls, the answers, the forms, the book and the rules a recruiting or admissions desk works from.
Weigh the options
AI assisted recruiting or the usual ways to answer candidates
Most desks answer candidates with whoever is free, a voicemail box and a shared inbox. Here is what changes when using AI on those conversations, in the moments that decide whether an applicant stays interested.
| What you need | A recruiter between interviews | Voicemail and a shared inbox | Zanus AI |
|---|---|---|---|
| A call after 6 PM | Rings out until morning | A message heard the next working day | Answered on the first ring: and the interview booked on the call |
| An application sent at night | Read the next working day | An automatic receipt, nothing more | A reply in seconds: with free interview times and your questions |
| Moving an interview | Phone tag between two calendars | One more thread to untangle | Seen at once by your team: with the request and the booking on one record |
| Questions about pay or eligibility | Answered by whoever picks up | Left waiting in the box | Handed to a person: with the question already on the record |
| The day before the interview | Calls made if there is time | Nothing goes out | A reminder by text, e-mail or call: and every answer logged on the booking |
Your people decide
AI candidate screening questions, with every decision left to people
Unlike AI assistants for recruiting built to rank people, this one collects, answers and books. Judging a person, and telling them the outcome, stays with your hiring teams, hiring managers and counselors.
Your questions, their answers
On a form or at booking, the AI asks the questions you wrote, such as the shift, the site or a licence, and writes each answer on the record. It never scores or ranks anyone and never decides who is hired.
Approved answers only
Pay, benefits, visas, financial aid and eligibility are answered only in words you approved, or not at all. A question with no approved answer is never guessed; it goes to a person.
Decisions told by people
Offers, rejections and admission letters come from your team. The follow-up you set up carries the practical part: times, addresses, documents and gentle check-ins.
Every conversation on the record
Calls are saved with their transcript and summary, chats and mails on the candidate's record, so a hiring manager or a reviewer can read what was said and when.
Ready in 2 minutes
Set up your AI recruiting assistant in 2 minutes
Point Lisa at your pages
Give Lisa your careers or admissions address. She reads the postings and program pages, then asks what candidates ask most and what the AI must never say.
Tell her who interviews
Say which recruiters, managers or counselors meet which candidates, how long each interview or visit lasts, and at which branch, campus or video room.
Draw the line for people
Name the topics that always go to a person, such as pay, aid, visas, accommodations and decisions, and who takes each one. Lisa reads the rule back before she applies it.
Try it for 7 days
Forward the recruiting line, add the chat line to your site and read every call, chat and booking at the end of the free week, with no credit card.
Recruiting and Admissions in your trade
By industryStaffing & RecruitingHealthcareHome & Senior CareHospitalityManufacturingLogisticsHigher EducationGovernment AgenciesHardware & ElectronicsMedia CompaniesSoftware & SaaSAerospace & Aviation
Questions & answers
Questions recruiting and admissions teams ask about an AI recruiting assistant
What is an AI recruiting assistant?
AI recruiting software that handles the conversations of your hiring process and of admissions: it answers candidates' questions, takes their details and books the next step. Zanus AI does this on the phone, in the website chat, by e-mail and on your forms, from the information you approved, and hands anything that needs judgement to a recruiter or a counselor.
How does an AI recruiting assistant work?
You give it your postings, program pages and rules, and tell Lisa who interviews for what. When a candidate calls, chats, writes or fills a form, the AI answers from those sources, asks the questions you set, books a free interview slot and writes everything on the candidate's record. A question with no approved answer goes to a person.
Do AI recruiting assistants make hiring decisions?
This one does not. It asks the questions you set in your AI Knowledge rules and AI Booking questions, such as the shift, the location or whether a licence is current, and writes each answer on the record as the candidate gave it. It does not evaluate candidates, score or rank them, and it never decides who is hired.
How can AI assist in recruitment?
By taking the repetitive tasks off your recruiters: the same questions about shifts and documents, scheduling interviews, the reminder before the interview, the inbox at night. The AI handles those 24/7 in the candidate's language, so your talent acquisition team spends its hours on interviews, references and offers.
Can candidates book an interview or an admissions visit without waiting for a call back?
Yes. With AI Booking, the AI offers only the free slots of the right interviewer or counselor, books the interview or the visit inside the call, the chat or the form, and sends the confirmation at once. A reply to the reminder confirms, cancels or asks for another time.
Will the AI talk about pay, visas or financial aid?
Only in words you approved, and you can keep a topic off every channel with a rule of what the AI never says. A question beyond those words is not guessed: the AI says a person answers it and passes it to the recruiter or counselor you named.
What tasks can an AI recruiting assistant handle?
The conversations at every stage before the interview: questions about roles and programs, acknowledging applications, interview and visit bookings, reminders and the follow-up with quiet applicants. Offers, rejections, eligibility and admission decisions stay with your people, and every call keeps its transcript and summary, so a hiring manager can read what the candidate was told.
Does it replace our applicant tracking system?
No. Your applicant tracking or student information system keeps the assessments, references and decisions. Zanus AI works the conversations in front of it: each call, chat, e-mail and form lands on the candidate's record in the Front Office, and the applications from your forms can be exported for your team.
Which languages can the AI use with applicants?
40 languages. A caller, a chat visitor or a writer is answered in their own language, and your forms are translated into the languages you choose. International applicants and their parents get the same approved answers as local ones, at any hour.
When does a candidate reach a person?
Whenever your rules say so or the candidate asks for one. On the phone the AI agent tells your colleague who is calling and why before the call connects; in the chat the request becomes mail for your team; in the inbox a recruiter takes over a thread and the AI stops writing on it.
How much does an AI recruiting assistant cost?
Zanus AI is priced per company, never per seat or per recruiter, so the whole desk shares one subscription. You pick the modules you need, and the plans are on the pricing page. The Front Office free trial runs 7 days with no credit card, and Auto-Call opens with your first paid plan.
How long does it take to set up?
2 minutes to start. Lisa reads your careers or admissions pages, asks who interviews for which roles or programs, how long each interview lasts and which questions always go to a person, then shows each change before and after, applied only on your yes.
Award-winning AI
Winner at CES 2026, ISE 2026 and TMCnet Enterprise AI Product of the Year.
REAL AI - the whole Front Office is AI, not old software with an AI button.
Awards & trade shows ›
Give Lisa your website.
She sets up your business in 2 minutes.
Other software makes you learn it. Zanus AI learns your business.
Try it free on your own business — no credit card, per company, never per seat.
Ready to buy? See plans & pricing ›
Or call +1 (954) 736-3939 — the AI answers.