AI Front Office for Staffing & Recruiting. The AI receptionist for staffing agencies and recruiters
Zanus AI is an AI receptionist for staffing agencies that answers candidates, associates on assignment and client employers on the phone, in the website chat, by e-mail and on web forms, day and night. It books interviews, files call-offs and job orders, and passes pay, hiring and site-safety questions to the right person.
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7 days free · per company, never per seat · nothing to install
Easy setup
Answers & books
Sells
Helps your team
You talk. Lisa sets it up.
You“Call-offs before 7 AM ring the on-call coordinator; the rest wait for the branch.”
Lisa“I'm sending call-offs before 7 AM to the on-call coordinator's mobile and filing other calls for the branch's opening. Apply?”
Any setting, in any module · applied only on your yes
Start with the one thing you need. Add more anytime by asking Lisa.
The whole Front Office › · All industries ›
Who reaches you
Who the AI answers for Staffing & Recruiting
- Applicants asking whether the forklift or front-desk role is still open
- Associates on assignment calling off at 5 AM or confirming tomorrow's shift
- Hiring managers placing a job order or asking for a replacement by morning
- Prospective clients asking how fast you can staff a new site
- Workers reporting an injury or an unsafe site who need a person now
- Passive candidates returning a recruiter's call after their own workday
The front desk
What an AI receptionist for staffing agencies answers
One front office answers the branch line, the careers-page chat, the inbox and the application forms, from the information your agency approved.
Candidates and clients, one line
Applicants, associates on assignment and hiring managers all call the same branch number. The AI tells them apart from the first sentence and routes each to the department you set: job seekers, current associates, clients or payroll.
Call-offs filed before the shift
An associate who cannot make the 6 AM shift is answered on the first ring, the reason is written down, and the on-call coordinator is reached under your call-off rule instead of at 8 when the branch opens.
Interviews and registrations booked
With AI Booking, the AI offers only free slots in the recruiter's calendar at the branch the candidate picks, books one while they are still talking and sends the confirmation with what to bring.
Job orders taken down in full
A plant supervisor who needs three pickers on second shift has the role, site, shift, start date and headcount taken down as stated, and the account manager is alerted with the call attached.
In the caller's language
A Spanish-speaking applicant or a Polish-speaking associate hears the answer in their own language on the phone, and reads it in the chat and by e-mail, from the same approved information.
Every conversation on the record
Each call is saved with its transcript and summary, every chat and e-mail lands on the person's record, and the morning briefing tells the branch manager what came in overnight.
A day at the branch
The staffing desk's day, from the shift-start rush to Sunday night
5:10 AM, the shift-start rush
Six associates call about the 7 AM start at the distribution center within a few minutes. Each one is answered at once: two confirm, one calls off, three ask for the directions in the client's site notes.
9:30 AM, a new job order
A hospital unit manager calls for two medical assistants starting Monday. The AI takes the order down, books an intake call with the healthcare account manager and e-mails her the confirmation.
12:15 PM, applicants on their break
Warehouse workers on their lunch break ask whether the night roles are still open. The AI answers from the jobs listed on your website and books registrations for Thursday at the nearest branch.
4:40 PM, a no-show to replace
A client calls because tomorrow's forklift operator quit. The request is filed as urgent with the site and shift, and the account manager hears who is calling and why before the call connects.
Sunday 8 PM, availability for the week
Associates phone in their availability for the coming week while the branch is closed. Each message is written out for the scheduling coordinator, callback number read back, ready on Monday's first screen.
Holiday weekend, branch closed
Callers hear the closure message you wrote for the long weekend, and the AI still answers questions, books Tuesday registrations and files call-offs for the coordinator on duty.
Real screens
Inside the virtual receptionist for staffing agencies
Real Zanus AI screens with demo data, framed for a staffing and recruiting front desk.
Compared
AI answering service for staffing agencies or the usual options?
Most temp agencies answer the phone with whoever is free, a call service at night or a voicemail box. Here is what each one does when call volume peaks at a staffing desk.
| What a staffing desk needs | A recruiter at the front desk | An answering service | Voicemail | Zanus AI |
|---|---|---|---|---|
| The 5 AM call-off | Waits until the branch opens | An operator takes a message | Heard at 8, after the shift started | Answered on the first ring: and the on-call coordinator reached under your rule |
| Is the job still open? | Answered between interviews | Read from a sheet, if at all | A callback days later | Answered from your job pages: with a registration booked on the call |
| A new job order | Taken if someone is free | A name and number for the morning | Left on the tape | Taken down with role, shift and headcount: and the account manager alerted |
| The caller's language | The languages your recruiters speak | Often one or two | Your greeting's language | The caller's own: on the phone, in the chat and by e-mail |
| What is written down | What someone remembers to type | A message slip | The recording | Every conversation: with its transcript and summary on the person's record |
Guardrails
What the AI always hands to a recruiter or a manager
Hiring decisions stay with recruiters
The AI never screens, scores, ranks or rejects a candidate and never says whether someone got the job. It asks only the questions you approved and books the interview; your recruiters decide.
Pay, rates and paperwork
Pay rates, a short check, work authorization, background and drug-screen results are never confirmed or discussed by the AI. It takes the message or files the request for payroll or the recruiter.
Injuries and safety, to a person now
When an associate reports an injury, harassment or an unsafe site, the AI reads your approved wording and transfers to the branch manager or the contact you named, with the conversation attached.
Client disputes and contracts
A client questioning an invoice, a fee or a placement reaches the account manager. The AI announces who is calling and why, or takes a message read back to the caller before they hang up.
Set-up
Set up the AI receptionist for staffing firms in 2 minutes
Forward the branch line
Forward each branch number to your Front Office and calls are answered from that moment, with no porting and nothing to install. A new local number is available too.
Lisa reads your website
Lisa reads your job pages, branch addresses and policies, then asks who takes call-offs, job orders and payroll questions, and in which hours each person can be reached.
Your departments and rules
Tell her the departments you run, such as job seekers, associates, clients and payroll, and whether each answers AI first, a person first or AI only. She shows the change before and after.
Seven days on your own desk
Run the free trial for 7 days with no credit card, then read every call, chat and e-mail it answered, with the outcome of each, before you decide.
Questions & answers
Questions staffing agencies ask about an AI receptionist
Can an AI receptionist answer calls for a staffing agency?
Yes. Zanus AI answers your branch lines on the first ring, day and night, for candidates, associates on assignment and client employers. It answers from your approved information, books registrations and interviews, files call-offs and job orders, and hands pay, hiring and safety questions to the person you name, with the reason announced before the call connects.
What does a virtual receptionist for staffing agencies handle?
The calls, chats, e-mails and forms that bury a branch: is the job still open, where do I report on Monday, I can't make my shift, I need four packers tomorrow. It answers what your approved information covers, books what can be booked and writes the rest down for the right recruiter, coordinator or account manager.
Does the AI screen, score or reject candidates?
No. It never screens résumés, scores, ranks or rejects anyone, and never tells a candidate whether they were hired. It asks only the questions your agency approved, such as availability, shift and branch, records the answers as given and books the interview. Every judgment about a candidate stays with your recruiters.
Will the AI quote pay rates to candidates?
No. A never-say rule in your knowledge keeps pay rates off every channel, so the AI gives no rate, estimate or answer to what will I earn. Pay-day and timesheet deadlines come only from your written policy, and a short check or a dispute is filed for payroll with the conversation attached.
What happens when an associate reports an injury on site?
It goes to a person at once. The AI reads the wording you approved, transfers the call to the branch manager or the injury contact you named, and files the report as urgent with the transcript. It never advises on treatment or on a claim; your people take it from there.
What software do staffing agencies use, and where does Zanus AI fit?
Most agencies run an applicant tracking system for résumés and placements, a CRM for clients, and separate phone, chat and e-mail tools. Zanus AI is the front office in front of them: it answers every channel, books interviews and keeps client companies, contacts and conversations on one record. It does not parse résumés, post jobs or run payroll.
How is AI being used in staffing agencies?
Mostly at the front desk and in customer service: answering candidate, associate and client calls, chats and e-mails, booking interviews, taking job orders and confirming shifts. As an AI receptionist for recruitment agencies and staffing firms, Zanus AI does that front-office work, takes each caller's name and phone number down as given, and leaves résumés, placements, payroll and every hiring decision to your people and systems.
Are AI receptionists replacing virtual receptionists at staffing agencies?
They take over the repetitive part. AI receptionists answer the inbound calls every branch hears all day, such as is the job still open or where do I report, even at the peak of call volume, where a human virtual receptionist service often covers only overflow or nights. Your recruiters keep the conversations that need judgment, handed over by your rules.
Is an AI answering service worth it for a temp agency?
It pays off when inbound calls arrive while nobody can pick up: before the 7 AM shift, during interviews, at lunch and on Sunday evenings. Each of those missed calls can mean a shift filled late, an order placed with a rival agency or an applicant who moved on, and 24/7 answering for staffing agencies picks every one of them up. Run the free trial and read every call it answered.
How much does an AI receptionist for staffing agencies cost?
One subscription covers the whole agency, every branch and recruiter included, priced per company and never per seat. You choose the modules your desks need and add more later; the plans sit on the pricing page, and the free trial runs 7 days on your own lines with no credit card.
Can it answer applicants in Spanish and other languages?
Yes. Each caller, chatter and sender is answered in their own language from the same approved information, so a Spanish-speaking applicant hears the registration steps in Spanish and an associate who writes in Vietnamese gets a reply in Vietnamese. Your recruiters can read the conversation in their own language.
Can we keep our branch phone numbers?
Yes. Forward each branch line to your Front Office and the AI answers from that moment, with no porting. If you later want a number moved in, Zanus AI handles the port with your carrier, or you can take a new local number when you open a new branch.
Is it legal to use AI at a staffing agency?
Rules on automated tools in hiring differ by country, state and city, so check yours with your counsel before you switch anything on. Zanus AI keeps to the front desk: it answers, books and files from information you approved, and leaves every hiring decision to your recruiters.
How long does it take to set up?
It is ready in 2 minutes once your branch line is forwarded. Lisa reads your website, then asks which roles you staff, who takes call-offs and job orders, which questions she may ask applicants and which languages your branches serve. Each answer becomes a rule you can change by talking.
Award-winning AI
Winner at CES 2026, ISE 2026 and TMCnet Enterprise AI Product of the Year.
REAL AI - the whole Front Office is AI, not old software with an AI button.
Awards & trade shows ›
Give Lisa your website.
She sets up your business in 2 minutes.
Other software makes you learn it. Zanus AI learns your business.
Try it free on your own business — no credit card, per company, never per seat.
Ready to buy? See plans & pricing ›
Or call +1 (954) 736-3939 — the AI answers.