ZANUS FRONT OFFICE FOR STAFFING & RECRUITING
Next-generation AI for Staffing & Recruiting. Try it free on your own agency. No credit card.
Every candidate answered. Every job order captured. Your recruiters, back to recruiting. ZANUS AI Front Office for Staffing & Recruiting is the AI receptionist, intake desk and follow-up desk for temp and contract staffing agencies, direct-hire recruiters, executive search firms and RPO providers. It answers candidates and client employers on phone, website chat, email and web forms — is the job still open, how do I apply, when is my interview, can you cover a shift tomorrow — books interviews and intake calls in the right recruiter’s calendar, captures job orders complete, calls no-shows and hang-ups back, and follows up both sides until the placement is made. Pay, eligibility and hiring decisions stay with your recruiters. Grounded only in the information your agency approves: no source, no claim.
Try it free 7 days on your own business · no credit card · per company, never per seat
REAL AI - the whole Front Office is AI, not old software with an AI button. Give it your website: it learns your company, works from your approved knowledge and gets better with every answer you approve.
Live on this site right now — the assistant in the corner is the product · Award-winning AI — CES · ISE · TMCnet
The real Front Office dashboard: today’s numbers, what needs a person, every menu on the left. In the trial it is yours, with your company in it.
FREE TRIAL · 7 DAYS · NO CREDIT CARD
Give us your website. Ten minutes later, your company answers the phone.
“Give us your website. Ten minutes later Zanus has built a private 7-day sandbox around your company: your knowledge, a phone line that answers as you, your website with Lisa on it, your dashboard with your data. Not old software with an AI button — the AI is the software.”
“No card. No setup fee. Per company, never per seat. You decide after you hear it answer as your company.” One trial per company: a working business website and an e-mail on its domain.
- 1Your website. Lisa reads it and proposes your departments and people; she asks only what the site does not say.
- 2Your sandbox, in ten minutes. A phone line in your area code that answers as you and transfers to your real phones, your website with Lisa on it, your dashboard with your data.
- 3Seven days on your business. Day 1 the first call; day 3 a mail “what your callers asked”; day 7 a report.
- 4Keep it or walk away. Buy any solution on any day and the sandbox becomes the account — same number, same knowledge, nothing redone. Walk away and nothing is charged.
How you start
Three steps, in the order you like. Most people skip straight to the second.
Two minutes. The AI presents the Front Office and answers your questions live — the demo is the product.
Your website, your phone line, your dashboard. No card, nothing to install. Start free
Any solution, on any day of the trial — the sandbox becomes your account. Per company, never per seat. See pricing →
Prefer to own your AI on your own premises? See AI Servers — a separate product. The Front Office above needs no server.
One AI Front Office. Both sides of the desk, every job your branch does today.
The same 31 menus, read through a branch manager’s eyes. Each function below is a page of its own, in your vocabulary — enable what your plan includes, add more when the agency grows. No IT project. Comparing options? See the comparison →
Every morning: last night’s applications, call-offs, interviews booked and job orders received — and which candidates and clients need a recruiter today.
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AI PhoneAnswers every candidate and client call on your menu, in your voices, 24/7 — books interviews, takes call-offs, captures job orders, calls hang-ups back, transfers pay and eligibility questions to a recruiter.
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AI Chat & VoiceWebsite chat and voice that answers “is the job still open”, how to apply, shifts and timesheet deadlines — and books the interview in the conversation.
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AI AvatarA lifelike face that greets candidates on your site, explains how registering works and walks first-time applicants through their first interview.
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AI DemoInteractive explainers: how registering works, what day one looks like, how a job order becomes a filled shift — narrated by AI, any hour.
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Applications & OrdersApplications, availability updates and client job-order forms worked in minutes — from form to booked interview or confirmed order, both sides kept informed.
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Talent & Client RecordsThe front-office record of every candidate and client: every call, chat, form, interview and request in one timeline. Not your applicant-tracking system — the conversation record.
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AI E-mailApplications, timesheet questions, job orders and interview feedback answered from your approved information; pay, eligibility and complaints routed to the right recruiter.
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Rate ProposalsClient rate proposals from your approved rate card and terms — sent as a clean document after your authorization, accepted with one click. Pay is never discussed with candidates.
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Two-Sided Follow-upInterview and day-one reminders, no-show rebooking, redeployment when an assignment ends, reactivation of idle workers, client check-ins — on schedule, stopped when a recruiter should call.
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Interview BookingInterviews, registrations, client intake calls and site visits booked with the right recruiter, branch and slot length — cancellations offered to the next applicant, calendars synced.
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Recruiter TrainingRecruiters and coordinators trained on your intake scripts, policies and client requirements — new hires productive in days, a team assistant all day.
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Requests & Job OrdersCall-offs, replacement requests, timesheet problems, pay questions and site concerns filed as tracked requests and routed to the right desk — shift-start mornings and weekends included.
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Fill-Rate ForecastInterview no-show risk, order-fill likelihood and demand by branch and shift from real conversations — with the WHY. Nothing about who is the better candidate.
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Client AccountsClient accounts mapped as organizations — hiring manager, site supervisor, HR, procurement — who orders, who approves, which account is going quiet before the orders stop.
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Add AI to what you haveConnect the applicant-tracking, time and payroll systems you already use — the AI works, and writes it back.
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ProtectionDaily caps on every AI resource: a bot flooding your application form costs a capped, known amount — candidates and clients see courtesy.
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What happens to every inquiry — in your agency
A worker at 5:50 AM asking if the shift is still on, a hiring manager at 4 PM who needs three people tomorrow, an applicant on the website at midnight, a job order by email — day or night, in any of 40 languages.
Is the job still open, how to apply, where the interview is, when timesheets are due, what to bring on day one, which roles you staff and where — from your approved information only. No source, no claim.
Candidate or client, new or on assignment, which branch, which recruiter, how urgent — your routing rules applied in the conversation. Pay, eligibility, background checks and fit go to a recruiter.
Book the interview or the intake call, capture the job order complete, file the call-off or the timesheet question, transfer to the recruiter with the context whispered in, call back the hang-up.
Interview reminders that cut no-shows, day-one confirmations, the applicant who never finished the form, the client who has not confirmed the start, the redeployment check-in when an assignment ends, the review request — on schedule, until done.
Every touch on the candidate’s or the client’s front-office record. Every morning a briefing: what was handled overnight, which orders came in, who needs a recruiter today.
AI-driven end to end. A recruiter wherever your rules require it. Anything about pay, eligibility, background checks, fit or a concern on site waits for your people; the routine, the AI handles and reports.
One knowledge base feeds every channel
Websites, uploads, pages and articles, Q&A, battle cards, images and videos — you approve it once, and phone, chat, email, demos and quotes all answer from the same verified source. No source, no claim.
40 languages, one bill, a help drawer over every screen
Languages and website translation, billing with plans, top-ups and alerts, onboarding, users & security, and the help drawer that answers from the platform manual — the plumbing that comes with it.
Private by architecture
Your Front Office runs in a private Cloudflare environment dedicated to your company — your own data-processing container, not a shared pool. Your knowledge stays yours: it never trains global models like GPT or Grok, and it is never shared.
- Private data-processing environment per company
- Grounded only in your knowledge
- Claim guard: no source, no claim
- Private environment option: an isolated environment with enterprise-grade security certifications, on request
Auto-Call — the AI calls your candidates and clients
Not only answering. From an automated event (a due date, a ready order, tomorrow’s appointment), a scheduled funnel or a list, the AI calls your registered contacts and announces your message — or talks as an agent: answers the question, moves the appointment, confirms, collects the missing detail. Call window, attempts, voicemail policy and consent rules are yours; every call is transcribed.
- “Hi Derek, this is Pinnacle Staffing: your assignment at the distribution center starts Monday at 7 AM; report to the shift lead.”
- “Hi Tanya, this is Pinnacle Staffing: we have a role that matches your profile. Would you be available for an interview Wednesday at 10 or Thursday at 1?”
Scheduled Auto-Call comes inside a solution — see pricing; calling back the hang-ups is part of AI Phone. How it works, in the Phone chapter ›
The same Front Office, by job
The jobs a agency names most often — each explained in full: what falls through the cracks today, a day with the AI on the job, every function seen from that job.
Questions, answered
Does the AI screen or reject candidates, or discuss pay?
No. It answers only from the information your agency approves — open roles, how to apply, interview logistics, timesheet and pay-day policy, what to bring. It collects what the job order requires as the candidate states it and books the interview; it does not screen, rank or reject anyone, never announces a hiring decision, never quotes pay and never confirms work eligibility or a background-check result. Those conversations are transferred to your recruiter or taken as a message, with the context attached. No source, no claim.
What happens to candidate and client information?
Your Front Office runs on a private data-processing environment dedicated to your agency; your information never trains public models and is never shared. Resumes, screening notes and placement records stay in your applicant-tracking system; client job details are walled per account. Agencies whose client contracts require an isolated environment with specific certifications ask for a private environment — available on request.
Does it replace our applicant-tracking, time or payroll system?
No. It sits in front of them: the AI answers, books, captures and follows up, then writes contacts, interviews, job orders and requests back through Connectors — native calendar sync, webhooks and API. Matching, submittals, timesheets and payroll stay in your systems of record; the phone stops ringing on your recruiters’ desks.
Try it free on your own agency. 7 days. No credit card.
Give it your website. It learns your company. Then call it, chat with it, e-mail it — and decide. Nothing to install, nothing to cancel.
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