Winner CES 2026 · ISE 2026 · TMCnet 2026

AI Quoting for Staffing & Recruiting. Staffing agency quoting software for bill rates

AI Quoting is staffing agency quoting software that turns a client's request for workers, by phone, chat, e-mail or form, into a quote priced from your own bill rate list. Nothing reaches the client before your yes, the client accepts online by name, and the follow-up starts on the send.

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7 days free · per company, never per seat · nothing to install

Zanus AI · AI Quoting · Awaiting your yes

Staffing agency quoting software: client quotes drafted from your list, waiting for a person's yes, real Zanus AI screen

Awaiting your yes

Quotes drafted on calls and chats wait here with their lines and total until a person authorizes, revises or ends them.

Easy setupSet up everything just by talking to Lisa AISee how ›

You“Keep client quotes valid for 21 days instead of 14.”

Lisa“I'm changing the validity of new quotes from 14 to 21 days; every yes restarts it from that day. Apply?”

You talk. Lisa sets it up. Applied only on your yes.

How Staffing & Recruiting use it

A warehouse manager asks on the phone for six pickers for a month; the quote is drafted from your rate list and waits for your yes.

A client asks for a lower rate; the AI writes a revision that waits for the branch manager and is never sent alone.

A client opens the quote on Tuesday and accepts it by name on Wednesday; both moments show on the quotes list.

REAL AI - the whole Front Office is AI, not old software with an AI button.

What’s included

Quotes from your own inventory, from the products of your Shopify stores, or typed by hand; prices read from the record, not calculated by the AI
Requests to buy from the phone, the chat, e-mail, web forms, the demo or a purchase order, filed for your yes
Your yes in one click, or automatic under a cap you set; price revisions always wait; every version kept
Your own document on your letterhead, your terms, shipping and tax lines, a page the customer accepts on; or the store’s payable draft order
Opened, accepted, paid, shipped and delivered on one record; the invoice numbered the moment it is paid; payments recorded by hand
Follow-up from the send until the customer pays or declines; a reply pauses it and goes to your sales desk

Add it to any contact channel — AI Phone, AI Webchat, AI E-mail or AI Web Forms — or get it inside a solution · See pricing › · Per company, never per seat.

Everything AI Quoting does, for every business ›

Works withAI Phone AI Webchat AI E-mail AI Web Forms AI Inventory AI CRM AI Auto-Call Lisa, your AI assistant

Client quotes

Staffing agency quoting software for client requests

Quoted on the call

The AI asks which roles, shifts and dates the client needs and drafts the quote from your rate list while the call goes on.

Your yes first

Preview & authorize shows every line and the total before anything leaves; Revise makes a new version that waits for your yes again.

Your letterhead

Classic, Modern or Minimal, with your logo, your colour and your number prefix, translated when the client reads another language.

Opened and accepted

The quotes list shows when the client opened the quote and when it was accepted, so the account manager calls at the right time.

Questions & answers

Staffing quote questions from agencies

Can a staffing agency quote bill rates with AI?

Yes. Each bill rate quote for staffing agencies is drafted from the bill rates you enter as the articles of your list, one per role and shift, on the call, in the chat or from an e-mail. Every rate is read from your list by code, never calculated by the AI.

Does a quote go out without approval?

Not unless you allow it. In this staffing quote software, every new quote and every revision waits under Awaiting your yes. You may let new quotes priced from your list go out alone under a ceiling you set, while a price change the client asks for always waits.

How does the client accept a staffing quote?

The staffing services quote arrives on your letterhead with a PDF and a link to the client's own page, with the lines, the total, Accept and Ask for a change. The client types a name and accepts, and the name and the time are the record.

Is quote follow-up automatic?

Yes. It starts on the send, signed by your account manager in the client's language, and reminds the client before the validity ends. It stops by itself when the client pays or declines, and you can pause or stop it on the row.

Can trusted clients buy on terms?

Yes. An approved account's order opens at the acceptance and its invoice carries the due date, while every other client pays the way you offer on the quote page, such as a card or a bank wire.

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