Winner CES 2026 · ISE 2026 · TMCnet 2026

AI Booking for Recruiting and Admissions. Interview scheduling software that books on every channel

AI Booking is interview scheduling software that books candidates and applicants on the phone, in the careers chat, from your application forms and on a booking page, straight into the free slots of the right interviewer. It confirms each interview at once, sends the reminders and marks a no-show, so your hiring process runs without back-and-forth emails.

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7 days free · per company, never per seat · nothing to install

Zanus AI · AI Booking · Interview rules

Interview scheduling software: one interview type's place, arrival times, length and rest, set once, real Zanus AI screen

Interview rules

Each interview type keeps its own place, arrival times, length and rest, set once, so AI scheduling books interviews without anyone checking a diary.

Easy setupSet up everything just by talking to Lisa AISee how ›

You“Nursing interviews are 45 minutes, Tuesdays and Thursdays, with the unit manager.”

Lisa“Nursing interviews now book for 45 minutes on Tuesdays and Thursdays, only in the unit manager's free time. Apply?”

You talk. Lisa sets it up. Applied only on your yes.

How Recruiting and Admissions use it

A staffing branch books warehouse applicants into 20-minute interviews with whichever recruiter has a free slot that afternoon.

An admissions office books a Saturday campus visit for a student and her father, with the party size noted on the booking.

A restaurant group books trial shifts on the evenings the kitchen manager opened, and no place is offered twice.

REAL AI - the whole Front Office is AI, not old software with an AI button.

What’s included

Booking inside the phone call, the chat, the e-mail and the form, plus a booking page
By service and location: the AI offers the menu, then only the free slots of your live calendar
Google / Outlook calendar connect; availability rules; buffers
Confirmation and calendar invite e-mailed automatically; reminders; reschedule by reply
Field visits with travel time; several providers with their own calendars

Add it to any contact channel — AI Phone, AI Webchat, AI E-mail or AI Web Forms — or get it inside a solution · See pricing › · Per company, never per seat.

Everything AI Booking does, for every business ›

Works withAI Phone AI Webchat AI E-mail AI Web Forms Lisa, your AI assistant

One book

Interview scheduling software for every channel candidates use

Candidates ask for an interview time wherever they are, and every booking lands in the same book under the same rules, so two channels never take the same slot.

Books on every channel

On the recruiting line, in the careers chat, from the application form and on a booking page: every interview lands in one book that hiring managers, recruiters and other team members work from.

Free slots only

The AI offers only time slots that are really free: the interview type's hours and length, the rest after it, the minimum notice, closures and the interviewer's busy calendar, so scheduling conflicts with meetings are avoided.

Candidates verified first

Nothing enters the book without verification: the caller's number, a code sent by text or a verified e-mail. A place waiting for its code is held for the minutes you set.

Confirmation and reminders

The confirmation leaves at once, the reminder by text, e-mail or both, as many hours ahead as you choose, written in your own words and previewed before it goes.

No-shows marked by themselves

After the grace period a missed interview reads NO-SHOW and one polite re-book message goes out, so nobody on the team chases it by hand.

Approval when you want it

An interview type can wait for a recruiter's yes: it lands as a REQUEST, the candidate hears the time is requested, and CONFIRM sends the confirmation.

The hiring week

Automated interview scheduling software in the moments that count

Scheduling interviews is where many a recruitment process stalls; here are four moments of a hiring week and what the AI does with each.

A posting draws a crowd

Sixty applicants answer one posting, the everyday case of interview scheduling for high-volume hiring. Each books from the reply or the chat into a slot that counts places, and a waitlist offers any freed place by text.

A hiring day at the branch

Candidates arrive for interviews booked by the hour. The recruiter marks each one arrived, and one tap texts the next candidate that the interviewer is ready.

A family plans a visit

Parents book a Saturday campus visit for three from the admissions chat; the AI asks which campus and notes the party size before it confirms.

An interviewer falls ill

Close that person's afternoon and the interviews already in it are listed, so your team keeps, moves or cancels each one and the candidate is told the new time.

Your rules

AI interview scheduling set by interview type, site and interviewer

Your interview process, written once as rules the AI books by.

Each interview type its own calendar

A short call with a recruiter, a site interview of 45 minutes, a trial shift: each keeps its hours, its length, the rest after it and how much notice it needs.

Branches and campuses

Each location keeps its address and its own time zone, each interview type says where it happens, and the AI asks the candidate which location suits them.

Interviewers with their own agenda

Each interviewer serves the interview types you give them, at the places you give them, in their own hours. A vacation or a day off blocks only them.

Video interviews too

Point an interview type at an AI Online Meetings template and the interviews the AI books land as video meetings, with the link in the invitation.

The day's book

Candidate self-scheduling your recruiters can see at a glance

The day in one book

Bookings, guests, arrivals, confirmations and no-shows are counted on top, and each interview type has its own lane below, by day or by week.

The booking card

Click an interview to mark the candidate arrived, reschedule, add a note or cancel, and read what was said when it was booked and every text already sent.

The team's week

Interviews sit beside calls, meetings and each person's own events on one grid, so hiring teams see each other's day and nobody books a candidate over a manager's meeting.

Texts in your words

The confirmation, the code and a moved interview each read the way you wrote them; preview any of them as the candidate will see it before it goes.

Weigh the options

Interview scheduling compared: e-mail threads, a booking link or the AI

Most teams schedule with e-mail threads or one of the scheduling tools that send a link. Here is what each does with the moments that fill the interview calendar or leave it empty.

What you need	E-mail back and forth	A scheduling tool with a link	AI Booking
A candidate calls to book	Someone calls back later	Told to go and find the link	Booked during the call: into the interviewer's free time
A question before booking	Answered when someone has time	Nobody there to ask	Conversational AI answers: from your postings, then offers a slot
Only real free times	Depends on who checks the calendar	Yes, for one calendar	Free slots only: across interviewers, sites and time zones
Reminders and no-shows	Sent if someone remembers	Usually one e-mail	Text or e-mail reminders: and NO-SHOW marked with one re-book message
A flood of applicants	Days of threads	One link, one calendar	Places and a waitlist: with a freed place offered by text

Ready in 2 minutes

Set up interview scheduling software in 2 minutes

Lisa reads your pages

She reads the careers or admissions site, finds your branches or campuses and asks which interviews and visits candidates may book.

Interview types by talking

Say “warehouse interviews are 20 minutes, weekdays from 2 PM” and Lisa shows the interview type before and after, applied on your yes.

Interviewers' calendars

Connect the work calendar each interviewer already uses, so their busy times are never offered, or run the book on its own.

A week free

Run it for 7 days on your own candidates with no credit card, and read every interview it booked, confirmed and marked when the week ends.

AI Booking for Recruiting and Admissions, trade by trade

By industryStaffing & Recruiting Healthcare Home & Senior Care Hospitality Manufacturing Logistics Higher Education Government Agencies Hardware & Electronics Media Companies Software & SaaS Aerospace & Aviation

Questions & answers

Interview scheduling software: frequently asked questions

What is interview scheduling software?

Software that runs the scheduling process: candidates book an interview into the free time of the person interviewing, then get the confirmation and the reminders, so nobody trades e-mails to agree a time. AI Booking does it on the phone, in the chat, on your forms and on a booking page, all into one book.

Can AI automate interview scheduling?

Yes, it can schedule interviews on its own. During the call, the chat or the form, the AI asks what the interview type needs, offers two or three free times and books the one the candidate picks. Nothing enters the book until the candidate is verified by phone number, a texted code or a verified e-mail.

How does the AI know which interview times are free?

Each interview type has its own calendar: its hours, its length, the rest after it and the minimum notice. The AI also reads the bookings already taken, your closures and the busy times of each interviewer's work calendar, checked every five minutes.

Can candidates choose their interviewer?

Only when you allow it. With several interviewers the AI asks which one only when the candidate may choose; otherwise your rule assigns one. An interviewer's vacation blocks only their own slots, and each sees only their own agenda when signed in.

What happens when a candidate does not show up?

After the grace period the interview is marked NO-SHOW by itself and, with the rule on, one polite message invites the candidate to book again. A candidate who missed twice in a year is asked to confirm at the next booking.

Can candidates cancel or ask for another time by themselves?

Yes, from the reminder: a reply confirms, cancels or asks for another time, and the reply is logged on the booking card. A cancelled interview frees its slot at once for the next candidate.

Does it work for interview scheduling in high-volume hiring?

Yes. An interview type can count places, so a slot with three places takes three candidates, and a waitlist offers a freed place by text. On the day, one tap texts the next candidate that the interviewer is ready.

Can it book admissions visits and campus tours too?

Yes. For admissions visit booking, a campus visit is set up like an interview type, with its own hours, length and location, and the AI asks the party size. Each campus or branch keeps its own address and time zone, and the AI asks which one the family wants.

Does it connect to the calendar our recruiters already use?

Yes. Connect each person's work calendar: its busy times are read every five minutes and never offered to a candidate, and every booked interview is written there as an event. A team can also run the book on its own.

Can an interview wait for a recruiter's approval?

Yes. Mark an interview type subject to approval and each booking lands as a REQUEST on Upcoming, while the candidate is told the time is requested. CONFIRM sends the confirmation; DECLINE on that time offers the candidate the next free one.

What is the best interview scheduling software for recruiting and admissions?

The one that books where candidates already are. Many interview scheduling tools send a link and wait; AI Booking also books during the call, the chat and the form, keeps every step on one booking card and sends the reminders, so recruiters save time on each interview they set.

How much does interview scheduling software cost?

AI Booking is priced per company, never per seat or per interviewer, so every recruiter and counselor shares one subscription. Each plan is listed on the pricing page; try it first on your own interviews for 7 days, no credit card asked.

Keep exploring

Where next?

Start with the one thing you need. Add more anytime by asking Lisa.
AI Front Office for Recruiting and Admissions ›

Award-winning AI

Winner at CES 2026, ISE 2026 and TMCnet Enterprise AI Product of the Year.