AI Booking for Higher Education. Campus tour scheduling with every seat counted
AI Booking handles campus tour scheduling on the phone, in the website chat, on a form and on your booking page, filling only the seats still open on each tour. It books admissions interviews and advising appointments with the right person, verifies each guest, confirms and reminds by text or e-mail, and marks a missed visit so one polite re-book message goes out.
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7 days free · per company, never per seat · nothing to install
Advisor agendas
Advisors and counselors each sign in to their own day, the AI asks who a student wants to see only when you allow a choice, and a vacation blocks one person.
Easy setupSet up everything just by talking to Lisa AISee how ›You“Weekday tours run at 10 and 2 with twenty seats; no tours during finals week.”
Lisa“Weekday tours will offer 10 AM and 2 PM with twenty seats each, and finals week becomes a closure with its bookings listed for you. Apply?”
You talk. Lisa sets it up. Applied only on your yes.
How Higher Education use it
A family from out of state books a Saturday tour for four in the chat and gets a reminder the evening before.
A high school counselor asks to bring thirty juniors in March; the AI offers a weekday group tour that still has thirty seats.
A sophomore books an advising appointment with the advisor for her major the week before registration opens.
REAL AI - the whole Front Office is AI, not old software with an AI button.
What’s included
- Booking inside the phone call, the chat, the e-mail and the form, plus a booking page
- By service and location: the AI offers the menu, then only the free slots of your live calendar
- Google / Outlook calendar connect; availability rules; buffers
- Confirmation and calendar invite e-mailed automatically; reminders; reschedule by reply
- Field visits with travel time; several providers with their own calendars
Add it to any contact channel — AI Phone, AI Webchat, AI E-mail or AI Web Forms — or get it inside a solution · See pricing › · Per company, never per seat.
Everything AI Booking does, for every business ›
Works withAI PhoneAI WebchatAI E-mailAI Web FormsLisa, your AI assistant
Tours and advising
Campus visit scheduling that respects every limit
Seats counted per tour
A tour for twenty takes twenty visitors and never a twenty-first, open house registration counts seats the same way, and a group from one high school takes as many seats as it brings.
Each advisor's own agenda
Advisors keep the services they serve and their own hours, so a sophomore is booked with the advisor for her major and nobody else's calendar moves.
A waitlist for full tours
When the Saturday tour is full, the AI offers the waitlist, and when a seat frees the next family is texted the offer with ten minutes to take it.
Closures for finals and holidays
Close finals week or a holiday with the reason visitors hear; tours already booked in that time are listed so admissions keeps, moves or cancels each one.
Set-up
Advising appointment scheduling set up in 2 minutes
Name the tours and appointments
Tell Lisa your campus tours, interviews and advising appointments; she proposes each one's times, seats and texts for your yes.
Add your campuses
Find my locations reads the campus addresses from your website, and each campus keeps its own time zone and tours.
Connect the calendars you use
Busy times are read every five minutes and never offered to a family, and each booking is written back as an event.
Read the first week
Run the free week with no credit card and read every tour, interview and advising appointment it booked and confirmed.
Questions & answers
AI Booking for Higher Education: questions & answers
Can an AI handle campus tour scheduling?
Yes. Each tour is its own calendar with its times and its number of seats. The AI offers only tours with seats left, asks how many are coming, books the family during the call, chat or form and sends the confirmation and the reminder.
Can students book advising appointments with their own advisor?
Yes. Each advisor is a provider with the services they cover and their own hours. The AI asks which advisor only when students may choose; otherwise your rule assigns one, and an advisor's vacation blocks only that advisor's agenda.
How are guests verified before a college visit booking is made?
By the caller's number on the phone, a code sent by text or a verified e-mail, chosen per service. Nothing enters the book unverified, so a tour list holds real families and not mistyped addresses.
What happens when a family misses a tour?
After the grace period the visit is marked no-show by itself and one polite message invites the family to book again. A guest who missed twice in a year is asked to confirm the next booking.
Can an admissions interview wait for a counselor's approval?
Yes. For admissions interview scheduling, mark the interview subject to approval and it lands as a request; the applicant is told the time is requested. A counselor confirms it, or declines and the next free time is offered.
Keep exploring
Where next?
Start with the one thing you need. Add more anytime by asking Lisa.
AI Front Office for Higher Education ›
Easy setup
Answers & books
Sells
Helps your team
Included
Award-winning AI
Winner at CES 2026, ISE 2026 and TMCnet Enterprise AI Product of the Year.
REAL AI - the whole Front Office is AI, not old software with an AI button.
Awards & trade shows ›
Give Lisa your website.
She sets up your business in 2 minutes.
Other software makes you learn it. Zanus AI learns your business.
Try it free on your own business — no credit card, per company, never per seat.
Ready to buy? See plans & pricing ›
Or call +1 (954) 736-3939 — the AI answers.