ZANUS FRONT OFFICE — BOOKED WHILE THEY ARE STILL ON THE LINE
Next-generation AI for your business. Try it free on your own business. No credit card.
Every appointment booked in the same conversation that asked for it. ZANUS AI Front Office as your Appointment & Booking Desk: the AI that takes the appointment, the visit, the viewing, the test drive, the table or the consultation on phone, website chat, avatar, email and web form — and books it while the customer is still there. It knows your services and their durations, your locations, who does what, your buffers and travel time, and offers only slots that really exist. It confirms by text or email, handles “can I move Thursday”, offers the freed slot to the waiting list and sends the reminders that cut no-shows — for a clinic, a dealer, a salon, a law firm or a school alike. Grounded only in the information your business approves: no source, no claim.
Try it free 7 days on your own business · no credit card · per company, never per seat
REAL AI - the whole Front Office is AI, not old software with an AI button. Give it your website: it learns your company, works from your approved knowledge and gets better with every answer you approve.
Live on this site right now — the assistant in the corner is the product · Award-winning AI — CES · ISE · TMCnet
The real Front Office dashboard: today’s numbers, what needs a person, every menu on the left. In the trial it is yours, with your company in it.
FREE TRIAL · 7 DAYS · NO CREDIT CARD
Give us your website. Ten minutes later, your company answers the phone.
“Give us your website. Ten minutes later Zanus has built a private 7-day sandbox around your company: your knowledge, a phone line that answers as you, your website with Lisa on it, your dashboard with your data. Not old software with an AI button — the AI is the software.”
“No card. No setup fee. Per company, never per seat. You decide after you hear it answer as your company.” One trial per company: a working business website and an e-mail on its domain.
- 1Your website. Lisa reads it and proposes your departments and people; she asks only what the site does not say.
- 2Your sandbox, in ten minutes. A phone line in your area code that answers as you and transfers to your real phones, your website with Lisa on it, your dashboard with your data.
- 3Seven days on your business. Day 1 the first call; day 3 a mail “what your callers asked”; day 7 a report.
- 4Keep it or walk away. Buy any solution on any day and the sandbox becomes the account — same number, same knowledge, nothing redone. Walk away and nothing is charged.
How you start
Three steps, in the order you like. Most people skip straight to the second.
Two minutes. The AI presents the Front Office and answers your questions live — the demo is the product.
Your website, your phone line, your dashboard. No card, nothing to install. Start free
Any solution, on any day of the trial — the sandbox becomes your account. Per company, never per seat. See pricing →
Prefer to own your AI on your own premises? See AI Servers — a separate product. The Front Office above needs no server.
One AI Front Office. Every step of the booking, done.
The same menus, read through the eyes of whoever owns the diary. Each function below is a page of its own, in the words of this job — enable what your plan includes, add more when the desk grows. No IT project. Comparing options? See the comparison →
Every morning: what was booked, moved, cancelled and refilled overnight, which reminders came back unanswered — and the three bookings a person should look at today.
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AI PhoneThe caller who wants Thursday afternoon is booked before the call ends — real open slots, the right person and location, confirmation sent — 24/7, in 40 languages.
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AI Chat & VoiceWebsite chat and voice that answers “is there a Saturday slot” from your approved information and books it in the conversation — no “call us to book”.
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AI AvatarA lifelike face that greets the visitor who will not type into a box, explains what the visit involves and books it — one tap to a person always there.
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Pre-Visit ExplainersInteractive explainers of the first visit, the consultation, the test drive or the tour — questions answered live, the appointment booked at the end.
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Booking Requests & FormsThe “request an appointment” form answered in minutes, not the next morning: details verified, real slots offered, booking confirmed, consent built in.
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Customer RecordsThe customer record the AI writes as it books: every appointment kept, moved or missed, preferred provider and location, who books for whom.
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AI E-mailThe “can I move Thursday” email handled from your live calendar — moved, confirmed, the old slot offered on — and the unusual routed to a person.
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Quotes & DepositsWhen the booking has a price: consultation fees, packages and deposits from your real list, sent with a payable link, the slot held the moment it is accepted.
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Reminders & Follow-upConfirmations, reminders, preparation instructions, no-show rescue and “time for your next visit” — on schedule, on the customer’s channel, stopped when a person should call.
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Booking & CalendarsThe engine of the job: services and durations, locations, providers, buffers and travel time, waiting list — real slots only, every calendar in agreement.
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Front-Desk TrainingNew receptionists and schedulers trained on your services, durations and booking rules — practice the difficult calls before the first shift.
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Booking Issues & CasesThe complaint about a missed appointment, the fee dispute, the access need nobody noted — filed as a tracked case, routed to the right person, status sent.
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Capacity ForecastNext week’s bookings against next week’s capacity, no-show risk per appointment, the requests you could not fit — always with the WHY.
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Accounts & GroupsThe fleet manager, the corporate account, the family, the agency that books for others — grouped from the bookings themselves, flagged when they go quiet.
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Add AI to what you haveNative sync with the calendars your team already looks at; your scheduling, practice or dealer system connected — the AI books, and writes it back.
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ProtectionDaily caps on every AI resource: a bot reserving every Saturday slot or looping all night costs a capped, known amount — customers see courtesy.
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What happens to every inquiry — in your business
A customer asks for an appointment by phone, chat, email or web form — a patient, a buyer, a tenant, a parent, a client. At 7 AM, at lunch, on Sunday, in any of 40 languages.
The AI knows your services and how long each takes, your locations, who does what and when — from your approved information only. No source, no claim.
Which service, which provider or salesperson, in person, by video or on site, new or returning customer, any rule that applies — a longer first slot, a deposit, a service reserved for people.
Book the real slot into your calendar with buffers and travel time, move or cancel on request, add the customer to the record, transfer to a person with the request whispered in when your rules say so.
Confirmation by text or email, reminders before the day, preparation instructions, the freed slot offered to the waiting list, the no-show rescued with new slots — on schedule, until done.
Every booking, change and miss on the customer’s record. Every morning a briefing: what was booked overnight, how full next week is, the no-show rate, who needs a person today.
AI-driven end to end. A person wherever your rules require it. Anything the AI should not decide — urgency, an exception to your policy, a fee dispute, a service you reserve for people — waits for your staff; the booking, the change and the reminder, the AI handles and reports.
One knowledge base feeds every channel
Websites, uploads, pages and articles, Q&A, battle cards, images and videos — you approve it once, and phone, chat, email, demos and quotes all answer from the same verified source. No source, no claim.
40 languages, one bill, a help drawer over every screen
Languages and website translation, billing with plans, top-ups and alerts, onboarding, users & security, and the help drawer that answers from the platform manual — the plumbing that comes with it.
Private by architecture
Your Front Office runs in a private Cloudflare environment dedicated to your company — your own data-processing container, not a shared pool. Your knowledge stays yours: it never trains global models like GPT or Grok, and it is never shared.
- Private data-processing environment per company
- Grounded only in your knowledge
- Claim guard: no source, no claim
- Private environment option: an isolated environment with enterprise-grade security certifications, on request
Auto-Call — the AI calls your customers
Not only answering. From an automated event (a due date, a ready order, tomorrow’s appointment), a scheduled funnel or a list, the AI calls your registered contacts and announces your message — or talks as an agent: answers the question, moves the appointment, confirms, collects the missing detail. Call window, attempts, voicemail policy and consent rules are yours; every call is transcribed.
- “Hi John, this is Lakeview Family Practice reminding you of your appointment tomorrow at 9:30 with Dr. Patel.”
- “Hi Karen, this is Bloom Salon: a slot opened Thursday at 3 for the appointment you wanted. Shall I book it for you?”
Scheduled Auto-Call comes inside a solution — see pricing; calling back the hang-ups is part of AI Phone. How it works, in the Phone chapter ›
The same job, in the words of your industry
Businesses that name this job most often — each with its own complete Front Office set, written in its vocabulary.
Questions, answered
What will the AI not book on its own?
Whatever your rules say. Which services it may book and which need a person, who may book same-day, how much lead time a new customer needs, when a deposit is required, which days you keep for walk-ins. It does not judge urgency, give advice or make exceptions: an urgent caller, a request for advice or a policy exception is transferred to your staff or taken as a message, with the context attached. No source, no claim.
What happens to customer information?
Your Front Office runs on a private data-processing environment dedicated to your business; your information never trains public models and is never shared. Organizations whose compliance requires an isolated environment with specific certifications ask for a private environment — available on request.
Does it replace my calendar or scheduling system?
No. Google and Microsoft calendars sync natively; your practice, dealer or property-management system stays the record through Connectors — webhooks and API. The AI books into the calendars your team already looks at, and a slot your staff block disappears from what the AI offers.
Try it free on your own business. 7 days. No credit card.
Give it your website. It learns your company. Then call it, chat with it, e-mail it — and decide. Nothing to install, nothing to cancel.
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