ZANUS FRONT OFFICE FOR CONSULTING & ADVISORY FIRMS
Next-generation AI for Consulting & Advisory Firms. Try it free on your own firm. No credit card.
Every inquiry answered. Every proposal followed up. While your partners are with clients. ZANUS AI Front Office for Consulting is the AI receptionist, business-development desk and follow-up desk for management, IT, engineering and specialist consultancies and boutique advisory firms. It answers prospects, clients, procurement teams and referral partners on phone, website chat, email and web forms — what you do, which sectors, how you charge, how an engagement starts — books discovery calls in the right partner’s calendar, acknowledges RFP invitations, assembles proposals from your approved rate card for a partner’s approval, follows them up until answered, and routes client requests to the engagement lead. Scoping and advice stay with your professionals; the routine stops landing on a partner’s mobile. Grounded only in the information your firm approves: no source, no claim.
Try it free 7 days on your own business · no credit card · per company, never per seat
REAL AI - the whole Front Office is AI, not old software with an AI button. Give it your website: it learns your company, works from your approved knowledge and gets better with every answer you approve.
Live on this site right now — the assistant in the corner is the product · Award-winning AI — CES · ISE · TMCnet
The real Front Office dashboard: today’s numbers, what needs a person, every menu on the left. In the trial it is yours, with your company in it.
FREE TRIAL · 7 DAYS · NO CREDIT CARD
Give us your website. Ten minutes later, your company answers the phone.
“Give us your website. Ten minutes later Zanus has built a private 7-day sandbox around your company: your knowledge, a phone line that answers as you, your website with Lisa on it, your dashboard with your data. Not old software with an AI button — the AI is the software.”
“No card. No setup fee. Per company, never per seat. You decide after you hear it answer as your company.” One trial per company: a working business website and an e-mail on its domain.
- 1Your website. Lisa reads it and proposes your departments and people; she asks only what the site does not say.
- 2Your sandbox, in ten minutes. A phone line in your area code that answers as you and transfers to your real phones, your website with Lisa on it, your dashboard with your data.
- 3Seven days on your business. Day 1 the first call; day 3 a mail “what your callers asked”; day 7 a report.
- 4Keep it or walk away. Buy any solution on any day and the sandbox becomes the account — same number, same knowledge, nothing redone. Walk away and nothing is charged.
How you start
Three steps, in the order you like. Most people skip straight to the second.
Two minutes. The AI presents the Front Office and answers your questions live — the demo is the product.
Your website, your phone line, your dashboard. No card, nothing to install. Start free
Any solution, on any day of the trial — the sandbox becomes your account. Per company, never per seat. See pricing →
Prefer to own your AI on your own premises? See AI Servers — a separate product. The Front Office above needs no server.
One AI Front Office. Every job your firm’s front desk and BD coordinator do today.
The same 31 menus, read through a managing partner’s eyes. Each function below is a page of its own, in your vocabulary — enable what your plan includes, add more as the firm grows. No IT project, no per-seat rollout. Comparing options? See the comparison →
Every morning: last night’s inquiries, the RFP that arrived, discovery calls booked, proposals opened — and which prospects and clients a partner should call today.
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AI PhoneAnswers every call to the firm 24/7 — qualifies the prospect, books the discovery call, takes the client’s message for the engagement lead, calls hang-ups back, transfers the sensitive caller with the context whispered in.
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AI Chat & VoiceWebsite chat and voice that answers “do you do this kind of work”, sectors, how you charge and how an engagement starts — and books the discovery call in the conversation.
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AI AvatarA lifelike face that greets visitors on your site, explains how the firm works and walks a prospect through what a first conversation with a partner looks like.
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Capability BriefingsInteractive capability briefings: your approach, sector experience, case studies and how you engage — narrated by AI, interrupted with questions, any hour.
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Inquiries & RFPsWebsite inquiries, referred leads and RFP invitations acknowledged in minutes, qualified with your intake questions and booked with the right partner — procurement gets its receipt.
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Client RecordsThe front-office client record: every call, chat, form, proposal and meeting in one timeline per contact — across partners, not in one inbox. Not your engagement files — the conversation record.
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AI E-mailScheduling, status, document and invoice questions answered from your approved information; anything about a specific engagement routed to the engagement lead with a draft ready.
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Proposals & SOWsProposals and statements of work assembled from your approved rate card and templates, scoped and approved by a partner, sent as a clean document and tracked.
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Proposal Follow-upProposal follow-up, post-talk nurture, event and webinar invitations, reactivation of dormant clients — on schedule, stopped the moment a partner should call.
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Discovery CallsDiscovery calls, workshops, steering meetings and site visits booked across partners’ calendars and time zones — with the full history attached to the invite.
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Firm TrainingCoordinators, analysts and new associates trained on your intake questions, engagement terms and the firm’s way of answering — a team assistant for staff-only knowledge.
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Client RequestsClient requests, RFP clarifications and portal items filed as tracked cases and routed to the engagement lead or bid owner — status updates sent, nothing lost while partners travel.
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Pipeline ForecastPipeline forecast from what prospects actually did — briefing watched, proposal opened, reply gone cold — probability per pursuit, with the WHY.
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Client OrganizationsClient organizations and buying committees mapped from real conversations — sponsor, procurement, the executive who signs — plus referral and alliance partners, and who is going quiet.
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Add AI to what you haveConnect the practice-management, time-and-billing, document and CRM systems you already use — the AI works, and writes it back.
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ProtectionDaily caps on every AI resource: a script hammering your inquiry form or a briefing link shared too widely costs a capped, known amount — prospects see courtesy.
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What happens to every inquiry — in your firm
A call to the main line during a client workshop, a website form at 11 PM from another time zone, an RFP invitation by email, a referral partner’s introduction, a client asking for the engagement lead. Day or night, in any of 40 languages.
What the firm does, which sectors and functions, how you charge, how an engagement starts, who would be involved, where and when you work — from your approved information and published material only. No source, no claim.
Prospect, client, procurement, partner or press; which practice; how urgent; which partner owns the relationship; whether your intake and conflict questions were answered — your routing rules applied in the conversation. Anything that needs advice or scoping goes to a professional.
Book the discovery call in the right partner’s calendar, acknowledge the RFP to procurement, assemble the proposal from the rate card for approval, file the client request to the engagement lead, transfer the sensitive caller with the context whispered in, call back the hang-up.
The proposal opened twice and not answered, the intent-to-bid deadline approaching, the prospect who watched the capability briefing, the client not heard from since the last engagement, the webinar attendee — on schedule, until done, stopped when a reply arrives.
Every touch on the contact’s front-office record and the client organization’s committee map. Every morning a briefing: what was handled overnight, which pursuits are cooling, who needs a partner today.
AI-driven end to end. A person wherever your rules require it. Advice, scoping, fees outside the rate card, conflicts, anything about a specific engagement and anything outside your approved information wait for a partner; the routine, the AI handles and reports.
One knowledge base feeds every channel
Websites, uploads, pages and articles, Q&A, battle cards, images and videos — you approve it once, and phone, chat, email, demos and quotes all answer from the same verified source. No source, no claim.
40 languages, one bill, a help drawer over every screen
Languages and website translation, billing with plans, top-ups and alerts, onboarding, users & security, and the help drawer that answers from the platform manual — the plumbing that comes with it.
Private by architecture
Your Front Office runs in a private Cloudflare environment dedicated to your company — your own data-processing container, not a shared pool. Your knowledge stays yours: it never trains global models like GPT or Grok, and it is never shared.
- Private data-processing environment per company
- Grounded only in your knowledge
- Claim guard: no source, no claim
- Private environment option: an isolated environment with enterprise-grade security certifications, on request
Auto-Call — the AI calls your clients
Not only answering. From an automated event (a due date, a ready order, tomorrow’s appointment), a scheduled funnel or a list, the AI calls your registered contacts and announces your message — or talks as an agent: answers the question, moves the appointment, confirms, collects the missing detail. Call window, attempts, voicemail policy and consent rules are yours; every call is transcribed.
- “Hi Andrew, this is Clearwater Advisory: your engagement proposal is ready for signature — the link is in your inbox.”
- “Hi Nadia, this is Clearwater Advisory calling to schedule the kickoff for your project. Would next Tuesday at 11 work for your team?”
Scheduled Auto-Call comes inside a solution — see pricing; calling back the hang-ups is part of AI Phone. How it works, in the Phone chapter ›
The same Front Office, by job
The jobs a firm names most often — each explained in full: what falls through the cracks today, a day with the AI on the job, every function seen from that job.
Questions, answered
Does the AI give advice or scope an engagement?
No. It answers only from the information your firm approves — services, sectors, how you work, how you charge, logistics, published material. It does not recommend what a prospect should do, quote a fee outside your rate card, clear a conflict or confirm the firm will act: “what should we do about X” becomes a discovery call with a partner, with the context attached. Proposals are assembled from your approved templates and rate card and go out only after a partner’s approval. No source, no claim.
What happens to client-confidential information?
Your Front Office runs on a private data-processing environment dedicated to your firm; your information never trains public models and is never shared. Client-confidential material is walled per client organization and never surfaced on public channels — the AI does not confirm to a third party that a company is a client, and questions about a specific engagement go to the engagement lead. Firms whose client contracts require an isolated environment with specific certifications ask for a private environment — available on request.
Does it replace our practice-management or CRM system?
No. It sits in front of them: the AI answers, qualifies, books, assembles and follows up, then writes the result back through Connectors — native calendar sync, native CRM sync, webhooks and API. Time, billing and engagement files stay in your systems; your system of record stays; the main line stops ringing through to a partner’s mobile.
Try it free on your own firm. 7 days. No credit card.
Give it your website. It learns your company. Then call it, chat with it, e-mail it — and decide. Nothing to install, nothing to cancel.
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