AI Front Office for Quote and Estimate Desks. Quote management software that answers every price request.
Zanus AI is quote management software that answers every request for a price by phone, chat, e-mail or web form, prices it from your own list and follows it up until the customer says yes or no. Custom work and discounts wait for your estimator.
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7 days free · per company, never per seat · nothing to install
Easy setup
Answers & books
Helps your team
You talk. Lisa sets it up.
You“Sales calls ring the estimators first; if nobody picks up, the AI takes them.”
Lisa“Sales department set to people first, with the AI answering whenever no estimator picks up, evenings included. Apply?”
Any setting, in any module · applied only on your yes
Start with the one thing you need. Add more anytime by asking Lisa.
The whole Front Office › · All applications ›
Who reaches you
The people the AI answers for you
- Homeowners asking what a new roof, a fence or a kitchen will cost
- Purchasing agents sending a parts list or a purchase order to price
- Event planners asking for a catering or venue price for a date and a headcount
- Shippers wanting a rate for pallets on a lane and a pickup day
- Repeat accounts asking for last spring's order quoted again
- Resellers asking for a quote at their agreed discount
The whole desk
What AI quote management software does for every request
One AI answers the phone, the chat, the inbox and the forms, and every request ends as a priced quote on one list.
Every request, every channel
Calls, website chats, e-mails, web forms, purchase orders and your connected store land on one list called Inbound, each row saying where the request came from and what was asked.
Your estimator's questions first
Quantities, sizes, materials, the date wanted, the delivery address: the AI asks what your estimator would ask before it prices anything, so the request reaches pricing whole.
Priced from your list, never guessed
Every line is read by code from your price list, your inventory or your store. A line that needs a person's price waits under Price the lines for the estimator who owns it.
Your yes before it leaves
Preview & authorize shows each line, the quantity, the unit price and the total. Send it, revise it or kill it, or let catalog quotes under your ceiling go out alone.
Accepted and paid online
Your letterhead, a PDF and the customer's own page with Accept and Ask for a change. He pays by card, wire, cheque, at pickup or with a deposit, and the invoice numbers itself.
Followed up until answered
Follow-up starts on the send, signed by your salesperson and written in the customer's language, and stops by itself on a reply, a payment or a decline.
For B2B sales teams
Sales quote management software for B2B sales teams
Sales quoting on one record, from the first question to the paid order: your sales team runs the whole quoting process in one place, and no sales quotes are retyped from mail to sheet to invoice.
Quote creation in real time
The quote creation process starts while the customer is still talking: on the call or in the chat the AI drafts the price quote from your product catalog, so sales reps create and send from a finished draft.
Pricing rules, not guesswork
Your list sets the price of every line and your pricing rules set the rest: a verified reseller's share, an account on terms, the printed prices a purchase order may carry. Accurate quotes come from your list, never from the AI.
Approval workflows already built
Nobody has to draw approval workflows. Every quote waits for a yes by default, team members ask Lisa what waits for them, and a ceiling lets catalog quotes leave alone while any change to the money still waits.
Professional quotes in your look
Three customizable templates, Classic, Modern and Minimal, carry your logo, your color and your wording. Every sales quote leaves on one of those quote templates, with its PDF and the buyer's own page.
Customer data on one record
No CRM integration to set up: each quote request opens a deal in the AI CRM, beside that customer's calls, chats and mails, instead of customer data scattered over CRM systems someone fills in by hand.
A customer experience that ends in yes
The buyer opens his quote on his own page, sees each line with its picture, accepts with his name and pays your way: a customer experience that lets sales teams close deals without chasing a signature.
A day at the desk
The moments that win or lose a quote
The 7 p.m. price call
A homeowner calls after dinner about a fence. The AI asks the length, the height and the material, books the measurement visit and leaves the request on Inbound for the morning.
The parts list by e-mail
A purchasing agent sends a spreadsheet of forty lines. Each line is matched to your catalog, the printed prices are checked against your rule, and one unknown part becomes a single question.
The late-night web form
A remodel request arrives at eleven with no photos attached. The reply leaves on the spot in the sender's language, and its thank-you carries an upload link for the pictures the form asked for.
The quote that lapsed
A contractor decides two weeks late. Re-quote rebuilds the expired quote at today's prices from your list, and the new quote follows your approval rule before he sees it.
The customer who pushes on price
His reply asks for a better number. A verified reseller gets his rule, anyone else hears that the list holds, and any revision of the money waits for you.
The quote nobody opened
The list shows when each quote was opened and when it was accepted. One still unopened after the first reminder is the one to call, and Call now rings him from the row.
Real screens
Inside the quote management software, screen by screen
Real Zanus AI screens from a quote desk's day, shown with demo names and demo figures.
Weigh the options
Quoting by hand, in a spreadsheet, in a classic quoting tool or with Zanus AI
| What the quote desk needs | An estimator between jobs | A shared inbox and a spreadsheet | Classic quoting software | Zanus AI |
|---|---|---|---|---|
| A price call at 7 p.m. | Voicemail until morning | Nobody sees it until morning | Waits for someone to open a blank quote | Answered on the first ring:: questions asked, the visit booked or the quote drafted |
| Prices on the quote | From memory or an old quote | Copied from a sheet by hand | Typed in by the salesperson | Read by code from your list:: a line with no price waits for the estimator |
| Approval before it leaves | Whoever sends it decides | No step at all | An approval flow someone has to build | Built in:: your yes on every quote, or a ceiling you set |
| Follow-up | When someone remembers | A reminder in a calendar | Templates someone must trigger | Starts on the send:: days one, three and seven, stopped by the reply |
| Acceptance and payment | A signed paper or a phone call | An e-mail that says yes | Often a separate invoicing app | On the customer's page:: accepted by name, paid your way, invoiced when paid |
Who works the desk
Quoting software for sales reps, estimators and the owner
Sales reps
They still create quotes by hand when they want to, ticking articles and store products or typing a line in New quote, and the list shows the quote status: when the buyer opened it and when he accepted.
Estimators
Lines with no list price come to them under Price the lines, so custom work is priced by the person who knows it while the rest of the quote waits with it.
The owner
He asks Lisa what waits for his yes and what is still owed, authorizes a quote by talking to her, and changes a rule, such as a thirty-day validity, after seeing it before and after.
Billing and shipping
The paid order reaches the billing desk and the packing list the shipping desk by themselves, and the tracking number goes to the buyer by mail, in his language.
What goes to a person
The quotes your estimators keep for themselves
Custom work
A cut to size, a special finish or any line with no list price waits under Price the lines for the person who prices it, and the quote moves on only after.
Every change to the money
A lower price, a new quantity or different terms asked by the customer become a revision that waits for your yes, whatever your auto-approve setting says.
Requests from competitors
A form or a demo request from a domain on your competitors list is held for a person, and nothing is delivered until someone decides what to do with it.
Questions the sources cannot answer
When your knowledge has nothing on it, the AI says it will check and come back, and the question waits for your team instead of being guessed.
Ready in 2 minutes
Set up the quote desk in 2 minutes by talking to Lisa
Give Lisa your website
She reads your pages, products and services, then asks who quotes what, your hours and the languages your customers write in.
Connect your price list
Load the articles of your inventory, connect your online store, or both. The AI quotes only what is on them, at the prices written there.
Choose what leaves alone
Every quote waits for your yes, or new catalog quotes go out by themselves under the ceiling you set. Lisa shows the change before and after.
Start the free trial
Run the desk on your own price requests for 7 days with no credit card, and read every quote it drafted before you decide.
Quote and Estimate Desks in your trade
By industryDistributorsConstructionHome ServicesManufacturingInsurance AgenciesMarketing AgenciesLogisticsPassenger TransportationSmall BusinessLaw FirmsSoftware & SaaSTravel Agencies
Questions & answers
Questions buyers ask about quote management software
What is quote management software?
Quote management software keeps every request for a price in one place, from the first question to the paid order, so the whole sales process sits on one record. Zanus AI adds the front desk in front of it: the AI answers the call, the chat, the e-mail or the form, drafts the quote from your list, waits for your yes, sends it on your letterhead and follows it up.
What is the best quote management software for a small business?
The best quoting software for small businesses removes the retyping and the forgetting without risking a wrong price. Look for requests from every channel on one list, prices read from your own catalog, an approval before anything leaves, acceptance and payment online, and follow-up that runs by itself. Zanus AI does all five and is set up in 2 minutes.
Can the AI send quotes to customers without me?
Only inside the limit you choose. By default every quote waits under Awaiting your yes. Switch on auto-approve and new quotes priced from your catalog leave by themselves up to the ceiling you set; anything above it, and every change to the money a customer asks for, still waits for you.
Will the AI ever invent a price?
No. Each price is read by code from your price list, your inventory or your connected store, never worked out by the AI. A line with no list price waits for your estimator under Price the lines, and the rest of that quote waits with it.
What happens when a customer asks for a discount?
A verified reseller asking for his agreed discount gets a revision at your list minus his share, and it waits for your yes. Anyone else is told politely, in his own language, that the list price holds, and your sales desk can still decide otherwise.
How does the desk follow up on quotes nobody answered?
From the moment a quote is sent, follow-up e-mails go out in your salesperson's name on days one, three and seven, with a call on day four once you switch it on. A reply, a payment or a decline stops the sequence, and the owner of the quote sees the reply first.
Can it read purchase orders and requests for quotation sent by e-mail?
Yes. A request to buy that arrives by mail lands on Inbound, read and checked. A purchase order as a PDF, a document, a spreadsheet or plain text is read once, each line matched to your catalog, and five checks run before a quote exists.
What should a sales quote include?
The buyer, each line with its quantity and unit price, the total, how long the price holds, your terms and the ways to pay. Zanus AI fills them from your list and your settings, numbers the quote with your own prefix and adds the page where he accepts it online.
Which businesses run a quote and estimate desk?
Any business that sells on a quote: contractors and installers, machine shops and manufacturers, distributors and wholesalers, caterers and venues, print and sign shops, movers and freight forwarders. Each sets its own intake questions, price list and approval ceiling, so the desk asks and prices the way that trade sells.
What is the difference between a quote and a proposal?
A quote prices a list of articles or services from your list; a proposal scopes a project, such as a house to build or a warehouse to fit out. The AI tells them apart in the chat and on the phone and sends each one where it belongs: AI Quoting, or the Proposal Studio for branded proposals on your letterhead.
What is the difference between quoting software and CPQ software?
CPQ software, short for configure price quote, builds the quote for a complex product from its options, rules and dynamic pricing. Zanus AI is quotation software for businesses that sell from a list: each line is priced from your catalog and your pricing rules, and it does not configure products or apply dynamic pricing.
How much does quote management software cost?
Zanus AI is priced per company, never per seat, so every estimator and salesperson works from one subscription. You pick the modules your desk needs; the plans are on the pricing page, and the free trial runs on your own price requests with no credit card.
How long does it take to set up a quote desk?
The desk takes its first request in 2 minutes. Give Lisa your website, connect your price list or store, and say which quotes may leave on their own. Intake questions, follow-up days and the look of your quote can be refined while the requests come in.
Does the customer accept and pay the quote online?
Yes. With online quote management software, the quote arrives on your letterhead with a PDF and a link to his own page, where he sees each line with its picture, types his name to accept and pays the way you allow: card, bank wire, cheque, at pickup or with a deposit first.
Award-winning AI
Winner at CES 2026, ISE 2026 and TMCnet Enterprise AI Product of the Year.
REAL AI - the whole Front Office is AI, not old software with an AI button.
Awards & trade shows ›
Give Lisa your website.
She sets up your business in 2 minutes.
Other software makes you learn it. Zanus AI learns your business.
Try it free on your own business — no credit card, per company, never per seat.
Ready to buy? See plans & pricing ›
Or call +1 (954) 736-3939 — the AI answers.