ZANUS FRONT OFFICE FOR MARKETING & CREATIVE AGENCIES
Next-generation AI for Marketing & Creative Agencies. Try it free on your own agency. No credit card.
Every inquiry answered. Every proposal followed up. New business that runs while you run the accounts. ZANUS AI Front Office for Agencies is the AI new-business desk, receptionist and client-service desk for marketing, creative, digital, PR and event agencies. It answers prospects on phone, website chat, email and your work-with-us form — what you do, who you have worked with, what a retainer starts at — asks the qualifying questions, checks your category-conflict rules, books the discovery call in the right partner’s calendar, acknowledges the RFP, builds the proposal from your rate card and chases it until answered. Client requests are filed and routed to the account manager. Scope, fees and creative judgment stay with your people. Grounded only in the credentials your agency approves: no source, no claim.
Try it free 7 days on your own business · no credit card · per company, never per seat
REAL AI - the whole Front Office is AI, not old software with an AI button. Give it your website: it learns your company, works from your approved knowledge and gets better with every answer you approve.
Live on this site right now — the assistant in the corner is the product · Award-winning AI — CES · ISE · TMCnet
The real Front Office dashboard: today’s numbers, what needs a person, every menu on the left. In the trial it is yours, with your company in it.
FREE TRIAL · 7 DAYS · NO CREDIT CARD
Give us your website. Ten minutes later, your company answers the phone.
“Give us your website. Ten minutes later Zanus has built a private 7-day sandbox around your company: your knowledge, a phone line that answers as you, your website with Lisa on it, your dashboard with your data. Not old software with an AI button — the AI is the software.”
“No card. No setup fee. Per company, never per seat. You decide after you hear it answer as your company.” One trial per company: a working business website and an e-mail on its domain.
- 1Your website. Lisa reads it and proposes your departments and people; she asks only what the site does not say.
- 2Your sandbox, in ten minutes. A phone line in your area code that answers as you and transfers to your real phones, your website with Lisa on it, your dashboard with your data.
- 3Seven days on your business. Day 1 the first call; day 3 a mail “what your callers asked”; day 7 a report.
- 4Keep it or walk away. Buy any solution on any day and the sandbox becomes the account — same number, same knowledge, nothing redone. Walk away and nothing is charged.
How you start
Three steps, in the order you like. Most people skip straight to the second.
Two minutes. The AI presents the Front Office and answers your questions live — the demo is the product.
Your website, your phone line, your dashboard. No card, nothing to install. Start free
Any solution, on any day of the trial — the sandbox becomes your account. Per company, never per seat. See pricing →
Prefer to own your AI on your own premises? See AI Servers — a separate product. The Front Office above needs no server.
One AI Front Office. Every job your new-business desk does today.
The same 31 menus, read through an agency owner’s eyes. Each function below is a page of its own, in your vocabulary — enable what your plan includes, add more when the agency grows. No IT project. Comparing options? See the comparison →
Every morning: last night’s inquiries, the RFP that arrived, the proposals opened, the client relationship going quiet — and which prospects need a partner’s call today.
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AI PhoneAnswers every call on your menu, in your voices, while the team is in client meetings — qualifies the prospect, books the discovery call, takes the journalist’s message, calls hang-ups back.
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AI Chat & VoiceWebsite chat and voice that answers “do you do paid social”, “who have you worked with in our category” and “what does a retainer start at” — from your approved credentials, and books the call.
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AI AvatarA lifelike face that greets visitors on your site, walks a prospect through your work and how you engage, and hands over to a partner in one tap.
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Credentials PresenterYour credentials and case studies as an interactive, voice-narrated presentation the prospect can interrupt with questions — any hour, discovery call booked at the end.
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New Business & RFPsWork-with-us forms, RFP invitations and RFIs acknowledged in minutes, qualified on budget range, timing and conflicts — from form to booked discovery call.
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Client RecordsOne record per prospect and client: every call, form, email, proposal and request in one timeline, written by the AI — your qualification rules applied before a partner looks.
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AI E-mailInquiries, RFI facts and status questions drafted or answered from your approved credentials; contracts, invoices and anything sensitive routed to the account director.
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Proposals & ScopesProposals and retainer estimates from your real rate card and productized menu — sent as a clean document, accepted with one click, custom scopes drafted for a person’s approval.
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New-Business Follow-upYour own new-business follow-up: after the credentials presentation, after the proposal, dormant prospects, past clients, lost pitches, referral partners — on schedule, stopped when someone replies.
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Discovery & Status CallsDiscovery calls, chemistry meetings, kickoffs and status calls booked in the right partner’s calendar, in the conversation — reminders sent, reschedules handled.
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Account Team TrainingAccount managers and new hires trained on your process, rate card, case studies and each client’s brand rules — and a team assistant that answers staff questions all day.
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Client RequestsChange requests, asset and access requests, invoice questions and the press statement needed tonight — filed complete, routed to the account manager, status sent to the client.
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Pipeline ForecastNew-business pipeline forecast from what prospects actually said and did — probability per pitch with the WHY, and the post-mortem on every lost review.
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Brands & Buying GroupsBrands, holding companies and buying groups mapped from real conversations — who is the economic buyer, who is the champion, which referral partner sent whom, which client is cooling.
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Add AI to what you haveKeep the project-management, time-tracking and billing tools your agency runs on — the AI does the front-office work and writes it back.
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ProtectionDaily caps on every AI resource: bots hitting your forms cost a capped, known amount; a credentials link forwarded around a procurement team degrades politely.
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What happens to every inquiry — in your agency
A work-with-us form at 11 PM, a procurement officer calling about a review, a brand manager in chat, an RFP by email, a journalist on deadline — in any of 40 languages, while your team is in a client meeting.
What you do, who you have worked with, how you engage, where a retainer starts, who the spokesperson is — from your approved credentials only. No results promised. No source, no claim.
Prospect or client, budget range, timing, services wanted, category and conflict check, decision process — your qualification rules applied in the conversation. Anything about scope, fees or creative goes to a partner.
Book the discovery call in the right partner’s calendar, send the credentials presentation, acknowledge the RFP with the deadline extracted, build the proposal from the rate card, file the client request, call back the hang-up.
The proposal left unopened, the prospect who watched the credentials twice, the review lost six months ago, the past client whose project ended in spring, the referrer who deserves a thank-you — on schedule, until someone replies.
Every touch on the prospect’s or client’s record. Every morning a briefing: what was handled overnight, which pitch is warming, which client is going quiet, who needs a person today.
AI-driven end to end. A person wherever your rules require it. Scope, fees outside the rate card, creative judgment, conflicts, contracts and anything outside your approved credentials wait for a partner; the routine, the AI handles and reports.
One knowledge base feeds every channel
Websites, uploads, pages and articles, Q&A, battle cards, images and videos — you approve it once, and phone, chat, email, demos and quotes all answer from the same verified source. No source, no claim.
40 languages, one bill, a help drawer over every screen
Languages and website translation, billing with plans, top-ups and alerts, onboarding, users & security, and the help drawer that answers from the platform manual — the plumbing that comes with it.
Private by architecture
Your Front Office runs in a private Cloudflare environment dedicated to your company — your own data-processing container, not a shared pool. Your knowledge stays yours: it never trains global models like GPT or Grok, and it is never shared.
- Private data-processing environment per company
- Grounded only in your knowledge
- Claim guard: no source, no claim
- Private environment option: an isolated environment with enterprise-grade security certifications, on request
Auto-Call — the AI calls your clients
Not only answering. From an automated event (a due date, a ready order, tomorrow’s appointment), a scheduled funnel or a list, the AI calls your registered contacts and announces your message — or talks as an agent: answers the question, moves the appointment, confirms, collects the missing detail. Call window, attempts, voicemail policy and consent rules are yours; every call is transcribed.
- “Hi Chloe, this is Northlight Creative: your campaign proofs are ready for approval in the shared workspace — we need a yes by Wednesday to hit the launch date.”
- “Hi Ryan, this is Northlight Creative calling to schedule your quarterly results review. Would Tuesday at 2 or Thursday at 10 suit you?”
Scheduled Auto-Call comes inside a solution — see pricing; calling back the hang-ups is part of AI Phone. How it works, in the Phone chapter ›
The same Front Office, by job
The jobs a agency names most often — each explained in full: what falls through the cracks today, a day with the AI on the job, every function seen from that job.
Questions, answered
Will the AI commit us to scope, fees or results?
No. It answers from the credentials, rate card and productized menu your agency approves — services, sample clients, how you engage, where retainers start. It does not agree custom scope, deadlines or discounts, does not give creative or strategic opinions and never promises outcomes: a custom request becomes a drafted proposal waiting for an account lead’s click, and a prospect in a client’s category is flagged to your new-business director with the transcript. No source, no claim.
What happens to our clients’ confidential information?
Your Front Office runs on a private data-processing environment dedicated to your agency; briefs, unreleased work, results and contacts never train public models and are never shared. The AI states only the case-study figures you approved, so one client’s numbers never reach another client or a prospect. Agencies whose clients require an isolated environment with specific certifications ask for a private environment — available on request.
Does it replace our project-management tool or CRM?
No. It sits in front of them: the AI answers, qualifies, books, proposes and follows up, then writes contacts, meetings and requests back through Connectors — native calendar sync, webhooks and API, native CRM sync where you keep a general CRM. Delivery, time tracking and billing stay where they are; the inquiry stops waiting for the partner to finish the client day.
Try it free on your own agency. 7 days. No credit card.
Give it your website. It learns your company. Then call it, chat with it, e-mail it — and decide. Nothing to install, nothing to cancel.
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