Zanus AI for Staffing & Recruiting. Every call answered. Every job order on track.
Front OfficeApplicants asking if the job is still open, associates calling off at 5 AM and hiring managers placing a job order, answered by phone, chat and e-mail; interviews booked with the right recruiter and orders captured complete.
Back OfficeCandidate files, onboarding documents, job orders, timesheets and client contracts filed, with what is missing listed; every assignment start, document expiry and contract renewal on the calendar, with an owner.
Zanus AI Front Office
Front Office for Staffing & Recruiting With your candidates, associates and clients
Who reaches youApplicants asking if the job is still open and how to applyAssociates on assignment calling off, confirming shifts or asking about timesheetsHiring managers placing a job order or asking for a replacement by morningProspective clients asking how fast you can fill a role in their cityWorkers reporting a concern on site that needs a person fast24/7 client sites calling the branch after hours
Answers & books
AI PhoneThe 5 AM call-off answered before the shift starts.AI BookingInterviews booked with the recruiter who owns the order.AI ChatApplicants get answers on your jobs page at midnight.AI E-mailThe branch inbox answered between interviews.AI Web FormsEvery application acknowledged in seconds, every order complete.AI AvatarA face that walks first-time applicants through registration.Sells
AI CRMPlacements and client accounts tracked without typing notes.AI QuotingRate proposals for clients from your approved rate card.AI Follow-upApplicants and job orders followed up until they move.AI MarketingSeasonal hiring drives sent to the right worker lists.AI Auto-CallAssignment starts and interview offers called for you.AI DemoShow prospective clients how an order becomes a filled shift.AI MeetingsVideo interviews with notes written onto the record.Zanus AI Back Office
Back Office for Staffing & Recruiting Inside your agency
Create unlimited AI automations just by talking to the AI. Candidate files, onboarding documents, job orders, timesheets and client contracts filed, with what is missing listed; every assignment start, document expiry and contract renewal on the calendar, with an owner.
Automates
AI AutomationsSay it once: every new job order gets its checklist, its recruiter and its dates.AI TasksJob descriptions, candidate summaries and client reports drafted in your format.AI ApprovalsNothing goes to a client or a candidate without the recruiter’s OK.AI DashboardToday’s starts, open orders and missing timesheets on the first screen.Knows your company
AI AssistantAnswers recruiters from your policies and client site rules, with the source.AI AnalysisReads a client account’s history and reports fill status and open issues.AI ArchiveEvery résumé, signed document and interview video, found in seconds.AI VectorstoreEach candidate’s personal files kept private and found by meaning.AI LibraryLearns your policies, client contracts and state-specific labor rules.AI TranscriptsInterviews and client intake calls transcribed and summed up.AI MailroomEvery e-mailed résumé, timesheet and job order filed where it belongs.Runs your business
AI CustomersEach candidate, their skills, assignments and documents on one private record.AI CasesEach site incident or complaint kept on its own facts and documents.AI ProjectsA seasonal ramp-up at a client site as a project: tasks, owners, dates.AI DesignJob ads, flyers and branch signs revised from your words.AI SuppliersScreening vendors, test sites and PPE suppliers at hand; safety gear re-ordered.AI InventoryYour open jobs and services, from temp to direct hire, always current.AI MarketingPast associates told when a job that fits their skills opens.Your team
AI TeamworkRecruiters and account managers share each order; nothing gets lost.AI TrainingNew recruiters and placed associates trained from your procedures.AI IntegrationsAdds AI to the applicant tracking and payroll software you keep.AI Apps & RobotsRobots built to order, from timesheet checks to expiring-document lists.Privacy & auditWho sees which candidate file, and every action on record.Live Demos
See it working for your agency.
Tell us what you want to see. We build an interactive AI demo for your company from your website, and the link and the documentation arrive in your inbox in about 2 minutes.
Questions & answers
Zanus AI for Staffing & Recruiting: questions & answers
Can an AI receptionist answer calls for a staffing agency?
Yes. AI Phone answers candidates and clients on the first ring, in 40 languages, including the 5 to 7 AM shift-start rush and Sunday-evening availability calls. It tells the caller whether a role is still open from your job board, books the interview, takes the call-off and transfers anything about pay or fit to a recruiter.
Does the AI screen, rank or reject candidates?
No. It asks only the intake questions your approved script lists, such as availability, shift preference and location, records the answers as the candidate states them, and books the interview. Recruiters decide fit. The AI never announces a hiring decision or a rejection, and it never asks about or infers protected characteristics.
Will the AI talk to candidates about pay?
No. It gives no rates, no estimates and no answer to what will I earn. Pay-day and timesheet questions are answered only from your written policy, and a payment that looks short, a dispute or an adjustment is filed and routed to payroll or the recruiter.
What happens when an associate reports an injury or a problem on site?
It goes to a person immediately. For a workplace injury the AI reads your approved wording and connects the branch manager or the workers' comp contact you name. Safety, harassment and treatment concerns are transferred to the named person with the transcript and filed as urgent; the AI does not counsel.
Can the Back Office track expiring candidate documents?
Yes. It reads the expiry dates on licenses, work authorizations and safety cards as they are filed, puts each one on the candidate’s record and the calendar, and reminds the recruiter and the associate before it lapses. Whether someone can work stays your recruiter’s decision.
Can it check timesheets before payroll runs?
Yes. It compares each timesheet with the assignment, the shift and the client’s approval, and lists for your payroll person the ones that are missing, late or do not match. It never changes pay or hours; your staff decide and correct.
How do the Front Office and the Back Office work together for a staffing agency?
The Front Office answers the applicant, captures the details and books the interview with the recruiter who owns the order; the lead, the call transcript and the booking land on the candidate’s record in the Back Office, where the documents, the onboarding and the assignment dates take over.
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