Zanus AI for Defense Contractors. Every buyer answered. Every deliverable tracked.
Front OfficeBuyers, program offices and field units answered from your released information; RFQs logged with their due dates, briefings and site visits booked, and anything contractual or export-controlled sent to your people.
Back OfficePOs, contract mods, CDRLs and flow-down clauses filed on the right contract; every deliverable, RFQ and option date on the calendar with an owner, and controlled files seen only by the people you name.
Zanus AI Front Office
Front Office for Defense Contractors With your buyers, program offices and units
Who reaches youBuyers and subcontract administrators at primes asking for quotes and PO statusProgram offices and contracting officers asking for deliverables and capability statementsField units and depots needing spare parts, repair status or manualsInstallation residents placing housing and facility work ordersSmall businesses and teaming partners asking how to become a supplierTrade-show and industry-day contacts who need a follow-up
Answers & books
AI PhoneSwitchboard, BD line and program hotline answered.AI BookingCapability briefings and site visits booked across time zones.AI ChatYour website answers buyers from released information only.AI E-mailBD, info and RFQ inboxes answered under your release rules.AI Web FormsRFQs and supplier requests acknowledged, due dates captured.AI AvatarA composed presenter for buyers and new suppliers.Sells
AI CRMThe trail of who asked what about which program.AI QuotingCatalog spares and course seats quoted, released by a person.AI Follow-upOne measured follow-up after an RFI, not five calls.AI MarketingEvent invitations and newsletters to the right segments.AI Auto-CallVisit confirmations and document notices called out.AI DemoYour approved capability briefing, presented minutes after the request.AI MeetingsUnclassified program reviews online, recorded only when you allow.AI Partner PortalTeaming and supplier applications researched before you decide.Zanus AI Back Office
Back Office for Defense Contractors Inside your contracts and programs
Create unlimited AI automations just by talking to the AI. POs, contract mods, CDRLs and flow-down clauses filed on the right contract; every deliverable, RFQ and option date on the calendar with an owner, and controlled files seen only by the people you name.
Automates
AI AutomationsSay it once: every new PO gets its file, its CDRLs and its due dates.AI TasksCapability statements and proposal sections drafted in your format.AI ApprovalsNothing goes to a buyer or a contracting officer without your OK.AI DashboardToday’s RFQ due dates, late deliverables and open POs on the first screen.Knows your company
AI AssistantAnswers your staff from your procedures and contract terms, with the source.AI AnalysisReads a contract file and reports open deliverables, mods and gaps.AI ArchiveDrawings, test reports and contract files found by meaning in seconds.AI VectorstoreEach customer’s and program’s files kept apart, private and searchable.AI LibraryLearns your contracts, flow-down clauses, export rules and procedures.AI TranscriptsProgram reviews and customer calls transcribed and summed up.AI MailroomEvery e-mailed PO, mod and CDRL filed on the right contract.Runs your business
AI CustomersEach prime, agency buyer and program office on one private record.AI CasesEach nonconformance handled on its own facts, findings and corrective action.AI ProjectsEach program run as a project: milestones, CDRLs, owners and dates.AI DesignFixture and bracket drawings revised from your words, exported as DXF.AI SuppliersSub-tier suppliers at hand for every quote; parts re-ordered on stock.AI InventoryYour spares catalog, repair services and course seats, always current.AI MarketingIndustry-day invitations and capability updates to the right contacts.Your team
AI TeamworkContracts, program and quality staff share each task; nothing gets lost.AI TrainingNew hires trained on your procedures and your release rules.AI IntegrationsAdds AI to the ERP and the contract software you already keep.AI Apps & RobotsApps and robots built to order for your shop floor and program office.Privacy & auditWho sees which program file, and every action on record.Live Demos
See it working for your company.
Tell us what you want to see. We build an interactive AI demo for your company from your website, and the link and the documentation arrive in your inbox in about 2 minutes.
Questions & answers
Zanus AI for Defense Contractors: questions & answers
Can an AI receptionist work for a defense contractor?
Yes, within strict release rules. AI Phone answers the switchboard, the BD line and the program hotline from information you have approved for public release: capabilities, facilities, how to submit an RFQ, published points of contact. Anything contractual, export-controlled or technical is transferred to your people with the reason announced.
Does the AI discuss technical data or export-controlled topics?
No. It discusses no drawings, specifications, software, test procedures or program schedules and gives no export-control or classification determination. A caller who starts to share such details is stopped with your approved wording and transferred to the security office or the named owner.
What happens with a security incident call?
It goes to your security office immediately. The AI does not ask follow-up questions on the substance; it announces the caller and the reason and connects them, or takes a callback number when your rules say so.
Can it acknowledge RFQs and track due dates?
Yes. RFQs arriving by form, e-mail or phone are acknowledged in minutes with the due date captured and routed to the estimator or the named owner. Attachments such as drawings are not opened or discussed; they are flagged for controlled handling by your people.
Can the Back Office track CDRLs and contract deliverables?
Yes. It reads the contract, its mods and the CDRL list, puts every deliverable, report and option date on the calendar with an owner, and tells the program manager before a date slips. Whatever goes to the customer still waits for your OK.
Who can see a program’s controlled files?
Only the people you name. Each program’s files stay on their own record, access is set by person and role, documents you mark as export-controlled are seen only by the people you list, and every action of the AI and of your staff is on record.
How do the Front Office and the Back Office work together for a defense contractor?
The Front Office answers the buyer, logs the RFQ with its due date and books the capability briefing; the lead, the call transcript and the booking land on the customer’s record in the Back Office, where the contract file, the CDRLs and the delivery dates take over.
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