AI E-mail for Defense Contractors. An AI email responder for defense contractors' shared inboxes
AI E-mail is an AI email responder for defense contractors that reads every message to your BD, info and RFQ addresses, sorts it to the right desk and drafts the answer from your released information. You choose per desk whether Lisa sends alone or a person approves first, and anything sensitive waits in Needs you.
TRY AI E-MAIL FREENo credit card · Ready in 2 minutesReady to buy? See plans & pricing ›
7 days free · per company, never per seat · nothing to install
Who answers
Decide per department whether Lisa answers and sends, writes for a person to approve, or leaves the writing to a person, with the response time beside it.
Easy setupSet up everything just by talking to Lisa AISee how ›You“Contracts and export mail always waits for a person; the info desk answers alone.”
Lisa“The contracts desk now has a person writing every reply, and the info desk answers and sends alone. Apply?”
You talk. Lisa sets it up. Applied only on your yes.
How Defense Contractors use it
After a sources-sought notice a contracting officer's representative asks for your capabilities; the AI email assistant for defense suppliers drafts the reply for Ready to send.
A prime mails a purchase order with its PO number in the subject; a case opens on Orders & quotes and the mail keeps its chip.
A request for proposal arrives with a statement of work attached; it opens a case in the Proposal Studio for the bid owner.
REAL AI - the whole Front Office is AI, not old software with an AI button.
What’s included
- Your own sending domain, set up and warmed for you; replies land in Front Office, not in a personal inbox
- Drafts and answers from your approved knowledge, in the customer's language; approve each one or let it send under rules you set
- Take over any thread and send from your own address; connect your Google or Microsoft mailbox for personal mail
- Every thread on the customer's record; a reply stops any running follow-up and alerts the owner
- Templates written from your knowledge; deliverability report, bounces, complaints, engagement
- Attachments, quotes and confirmations sent from the same place; nothing typed twice
Available on its own or inside a solution · See pricing › · Per company, never per seat.
Everything AI E-mail does, for every business ›
Works withLisa, your AI assistantAI Follow-upAI QuotingAI BookingAI TicketsAI Returns & Warranty
Every desk
Email automation for defense contractors, desk by desk
One desk per address
Mail to the BD, info, RFQ or contracts address lands on its own desk with its colour and count, and Lisa attaches each message to its contact.
Who answers
Per desk: Lisa answers and sends, Lisa writes and a person approves, or a person writes and Lisa never touches the reply.
Mail scope per person
Each colleague reads only the desks their scope covers, so someone outside contracts never opens the contracts desk's threads.
Reply-loop rules
After the number of AI rounds you set on one thread, the thread needs a person, with a copy to your escalation inbox.
Set-up
A shared inbox for government contractors in 2 minutes
Your addresses
Add the BD, info and RFQ addresses and the desk each lands on; your existing mailboxes stay as they are.
Your mailboxes
Each person connects a mailbox or forwards a copy, and Lisa walks through the steps one at a time with a test.
Your rules per desk
Tell Lisa which desks she answers alone and which wait for a person; each change shows before and after.
Read a week of drafts
Seven days on your own mail, no credit card, with every answer Lisa prepared, sent or held.
Questions & answers
AI E-mail for Defense Contractors: questions & answers
Does the AI send replies without anyone's approval?
Only on the desks where you allow it. As shipped, Lisa drafts the reply to a buyer and a colleague approves it; it sits in Ready to send until someone clicks. A desk such as contracts can be set so a person writes and Lisa never does. Turning on an automated email response for BD inboxes means setting that desk to Lisa answers and sends.
What happens to an e-mail about export, terms or a drawing?
It goes to a desk where a person writes. An unreadable attachment always goes to a person, an unclear reply gets one polite question first, and anything the AI must not do lands in Needs human with a copy to your escalation inbox.
Can business development connect their own mailboxes?
Yes. Each person connects a mailbox whole or forwards a copy, and chooses which folders Lisa reads: the inbox reads and proposes by default, any other folder reads or never. Every read she made is listed.
How are purchase orders and requests for proposal handled?
A PO number in the subject or a purchase order attached opens a case on Orders & quotes by itself, and a request for a proposal opens one in the Proposal Studio. The mail stays on its desk with a chip.
Is it a shared inbox for the whole contracts and BD team?
Yes. Every address lands on a desk per department; managers assign threads, an agent can take one over, overdue mail is flagged after the response time you set, and each person's mail scope can be narrowed.
Keep exploring
Where next?
Start with the one thing you need. Add more anytime by asking Lisa.
AI Front Office for Defense Contractors ›
Easy setup
Answers & books
Sells
Helps your team
Included
Award-winning AI
Winner at CES 2026, ISE 2026 and TMCnet Enterprise AI Product of the Year.
REAL AI - the whole Front Office is AI, not old software with an AI button.
Awards & trade shows ›
Give Lisa your website.
She sets up your business in 2 minutes.
Other software makes you learn it. Zanus AI learns your business.
Try it free on your own business — no credit card, per company, never per seat.
Ready to buy? See plans & pricing ›
Or call +1 (954) 736-3939 — the AI answers.