ZANUS FRONT OFFICE FOR DEFENSE CONTRACTORS & SUPPLIERS
Next-generation AI for Defense & Government Contractors. Try it free on your own company. No credit card.
Every inquiry answered. Every RFQ on the record. Your BD and contracts team, off the switchboard. ZANUS AI Front Office for Defense Contractors & Suppliers is the AI receptionist, RFQ intake desk and follow-up desk for prime and sub-tier suppliers, defense-services firms, training and simulation providers and base-services contractors. It answers buyers, program offices, teaming partners and field units on phone, website chat, email and web forms — capabilities, how to submit an RFQ, spare-parts and repair status for supported equipment — books capability briefings and site visits, routes contracting-officer inquiries to the named owner, works trade-show follow-up and keeps the trail of who asked what. Contractual, export-control and technical-data questions go to your people; classified or export-controlled information never enters the Front Office. Grounded only in the information your company approves for release: no source, no claim.
Try it free 7 days on your own business · no credit card · per company, never per seat
REAL AI - the whole Front Office is AI, not old software with an AI button. Give it your website: it learns your company, works from your approved knowledge and gets better with every answer you approve.
Live on this site right now — the assistant in the corner is the product · Award-winning AI — CES · ISE · TMCnet
The real Front Office dashboard: today’s numbers, what needs a person, every menu on the left. In the trial it is yours, with your company in it.
FREE TRIAL · 7 DAYS · NO CREDIT CARD
Give us your website. Ten minutes later, your company answers the phone.
“Give us your website. Ten minutes later Zanus has built a private 7-day sandbox around your company: your knowledge, a phone line that answers as you, your website with Lisa on it, your dashboard with your data. Not old software with an AI button — the AI is the software.”
“No card. No setup fee. Per company, never per seat. You decide after you hear it answer as your company.” One trial per company: a working business website and an e-mail on its domain.
- 1Your website. Lisa reads it and proposes your departments and people; she asks only what the site does not say.
- 2Your sandbox, in ten minutes. A phone line in your area code that answers as you and transfers to your real phones, your website with Lisa on it, your dashboard with your data.
- 3Seven days on your business. Day 1 the first call; day 3 a mail “what your callers asked”; day 7 a report.
- 4Keep it or walk away. Buy any solution on any day and the sandbox becomes the account — same number, same knowledge, nothing redone. Walk away and nothing is charged.
How you start
Three steps, in the order you like. Most people skip straight to the second.
Two minutes. The AI presents the Front Office and answers your questions live — the demo is the product.
Your website, your phone line, your dashboard. No card, nothing to install. Start free
Any solution, on any day of the trial — the sandbox becomes your account. Per company, never per seat. See pricing →
Prefer to own your AI on your own premises? See AI Servers — a separate product. The Front Office above needs no server.
One AI Front Office. Every job your BD desk and customer-support line do today.
The same 31 menus, read through a business-development and contracts lead’s eyes. Each function below is a page of its own, in your vocabulary — enable what your plan includes, add more when the backlog grows. No IT project. Comparing options? See the comparison →
Every morning: last night’s calls from units and buyers, RFQs received with their due dates, briefings booked, cases filed — and which program office needs a call back today.
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AI PhoneAnswers the switchboard, the BD line and the program hotline on your menu, in your voices, 24/7 — capabilities, points of contact, repair status by your rules; contractual and technical calls transferred with the context whispered in.
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AI Chat & VoiceWebsite chat and voice that answers “do you make or support this”, how to submit an RFQ, how to register as a supplier — and books the capability briefing in the conversation.
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AI AvatarA lifelike face that greets buyers, program staff and prospective suppliers on your site, presents the company and walks a new supplier through registration.
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Capability BriefingsYour approved capability briefing, presented by AI: facilities, past performance, processes, how to work with you — interrupted with questions, delivered minutes after the request.
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RFQ & Supplier FormsRFQs, sources-sought responses, teaming and supplier-registration forms acknowledged in minutes, due dates captured, routed to the named owner — and imported badge lists worked after the show.
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Contact Records & TrailOne front-office record per buyer, contracting officer, unit contact and supplier: every call, email, form and briefing in one timeline — the trail of who asked what about which program.
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AI E-mailThe BD, info and RFQ inboxes answered from your released information; anything contractual, export-controlled or technical routed to the right person with a draft ready.
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RFQs & QuotesQuotes and RFQ responses built from your approved price list and lead-time rules — sent as a clean document after a person releases them, followed up until the buyer answers.
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Follow-up & EventsPost-RFI confirmation notes, industry-day and trade-show follow-up, option-year and supplier-review reminders — on schedule, stopped the moment a person should call.
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Briefings & Site VisitsCapability briefings, site visits, program reviews and supplier reviews booked across time zones in the conversation — visitor details captured for your facility rules, calendars synced.
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Front-Office TrainingFront-office, BD-support and service-desk staff trained on your release rules, routing and scripts — and a team assistant that answers internal questions the public channels never see.
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Cases & Repair StatusSpare-parts requests, repair-order status, warranty returns, facility work orders and complaints filed as tracked cases and routed to the right team — nights and weekends included.
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Pipeline ForecastPipeline probability from real inquiries, briefings and RFQ responses — always with the WHY — and RFQ win/loss lessons written from the conversations.
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Primes & Program OfficesPrimes, program offices, agencies, teaming partners and suppliers mapped as organizations — who buys, who influences, which account went quiet before the recompete.
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Add AI to what you haveConnect the ERP, contracts, supplier-portal and CRM systems you already run — the AI works the front office, and writes it back.
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ProtectionDaily caps on every AI resource: a script hammering your public widget costs a capped, known amount — buyers and units see courtesy.
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What happens to every inquiry — in your company
A buyer at a prime at 7:30 AM, a unit overseas at 2 AM your time, an RFQ on the alias, a teaming request on the form, a badge scan from the show — any of 40 languages, any hour.
Capabilities, facilities, industries served, how to submit an RFQ, how to register as a supplier, points of contact, event dates — from the information you approved for release only. No source, no claim.
Buyer, program office, unit, teaming partner or prospective supplier; which program or commodity; how urgent; which team owns it — BD, contracts, estimating, customer support, the liaison officer. Anything contractual, export-controlled or technical goes to a person.
Acknowledge the RFQ with its due date, book the briefing or site visit, read back the repair status your rules allow, file the case, transfer to contracts with the context whispered in, call back the hang-up.
The RFQ response left unopened, the post-RFI confirmation note, the industry-day contact, the option year approaching, the supplier review due — on schedule, in your tone, until done or until a person replies.
Every touch on the contact’s front-office record, transcript attached — the trail your contracts team can rely on. Every morning a briefing: what was handled overnight, who needs a person today.
AI-driven end to end. A person wherever your rules require it. Anything contractual, anything export-controlled or technical, anything about a specific program beyond your released information waits for your contracts, compliance or program staff; the routine, the AI handles and reports.
One knowledge base feeds every channel
Websites, uploads, pages and articles, Q&A, battle cards, images and videos — you approve it once, and phone, chat, email, demos and quotes all answer from the same verified source. No source, no claim.
40 languages, one bill, a help drawer over every screen
Languages and website translation, billing with plans, top-ups and alerts, onboarding, users & security, and the help drawer that answers from the platform manual — the plumbing that comes with it.
Private by architecture
Your Front Office runs in a private Cloudflare environment dedicated to your company — your own data-processing container, not a shared pool. Your knowledge stays yours: it never trains global models like GPT or Grok, and it is never shared.
- Private data-processing environment per company
- Grounded only in your knowledge
- Claim guard: no source, no claim
- Private environment option: an isolated environment with enterprise-grade security certifications, on request
Auto-Call — the AI calls your customers
Not only answering. From an automated event (a due date, a ready order, tomorrow’s appointment), a scheduled funnel or a list, the AI calls your registered contacts and announces your message — or talks as an agent: answers the question, moves the appointment, confirms, collects the missing detail. Call window, attempts, voicemail policy and consent rules are yours; every call is transcribed.
- “Hi Colonel Reyes, this is Ironclad Systems: your program review documents have been posted to the secure portal as scheduled.”
- “Hi Karen, this is Ironclad Systems confirming your facility visit on the 22nd. How many attendees should we pre-register for badging?”
Scheduled Auto-Call comes inside a solution — see pricing; calling back the hang-ups is part of AI Phone. How it works, in the Phone chapter ›
The same Front Office, by job
The jobs a company names most often — each explained in full: what falls through the cracks today, a day with the AI on the job, every function seen from that job.
Questions, answered
Does the AI discuss contract terms, technical data or program details?
No. It answers only from the information your company approves for release — capabilities, facilities, how to submit an RFQ, published points of contact, event dates, catalog pricing where you publish it. It makes no contractual commitment, gives no export-control or classification determination and discusses no drawings, specifications or schedules: those requests are filed and routed to your contracts, compliance or program owner with the transcript. A caller who starts to volunteer controlled information is stopped with your approved wording and transferred. No source, no claim.
Where does our information go?
Your Front Office runs on a private data-processing environment dedicated to your company; your information never trains public models and is never shared. Classified or export-controlled information never enters the Front Office at all — by rule, those conversations go to a person. Companies whose requirements call for an isolated environment ask for a private environment: the same Front Office on an isolated environment with specific enterprise-grade security certifications, available on request.
Does it replace our ERP, contracts system or capture tool?
No. It sits in front of them: the AI answers, acknowledges, books and follows up, then writes contacts, cases and bookings back through Connectors — native calendar sync, webhooks and API. Your ERP stays the order record, your contracts system stays the contract record, your capture process stays yours; the phone and the RFQ alias stop landing on your BD and contracts staff.
Try it free on your own company. 7 days. No credit card.
Give it your website. It learns your company. Then call it, chat with it, e-mail it — and decide. Nothing to install, nothing to cancel.
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