AI Booking for Defense Contractors. Scheduling software for defense contractors' briefings and visits
AI Booking is scheduling software for defense contractors that books capability briefings, site visits and supplier reviews into the free slots of the right person, while the visitor is still on the phone or in the chat. It keeps your minimum notice, asks the questions your visitor procedure needs and confirms by e-mail, or by text from your company line once texting is on.
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7 days free · per company, never per seat · nothing to install
Service rules
Each service runs by its own rules: where it happens, how often a slot starts, how long it lasts and the rest after it, set once.
Easy setupSet up everything just by talking to Lisa AISee how ›You“Site visits need ten days' notice and wait for the security office to confirm.”
Lisa“Site visits now need ten days' notice and arrive as requests the security office confirms or declines. Apply?”
You talk. Lisa sets it up. Applied only on your yes.
How Defense Contractors use it
A program office asks by phone for a capability briefing; the AI offers two free times with your BD lead and books one.
A prime's quality team requests a supplier audit visit; it lands as a REQUEST until your quality manager presses CONFIRM.
A buyer books a plant tour for four people, and the answers to your visitor questions wait on the booking card.
REAL AI - the whole Front Office is AI, not old software with an AI button.
What’s included
- Booking inside the phone call, the chat, the e-mail and the form, plus a booking page
- By service and location: the AI offers the menu, then only the free slots of your live calendar
- Google / Outlook calendar connect; availability rules; buffers
- Confirmation and calendar invite e-mailed automatically; reminders; reschedule by reply
- Field visits with travel time; several providers with their own calendars
Add it to any contact channel — AI Phone, AI Webchat, AI E-mail or AI Web Forms — or get it inside a solution · See pricing › · Per company, never per seat.
Everything AI Booking does, for every business ›
Works withAI PhoneAI WebchatAI E-mailAI Web FormsLisa, your AI assistant
What gets booked
Briefing scheduling for defense contractors, service by service
Capability briefings
A briefing with business development keeps its own length and hours, and the AI asks which BD lead only when the visitor may choose; otherwise your rule assigns one.
Site visits
For visitor scheduling for defense facilities, a plant tour carries the questions your visitor procedure sets, such as the number of attendees and their organization, answered on the booking card for security to read.
Supplier reviews
A prime's supplier review or audit can be marked subject to approval, so it waits as a request until your quality manager confirms the day.
Several facilities
Each facility keeps its address and time zone, each service says where it happens, and the AI asks the visitor which location before offering a time.
Set-up
Site visit scheduling software, set up in 2 minutes
Your facilities
Lisa finds your locations on your website and asks which services each one hosts, from capability briefings to plant tours.
Your notice and questions
Say the minimum notice of each service and the questions a visitor must answer before the booking is confirmed.
Your calendars
Connect the work calendars your BD and quality leads already use, so their busy hours are never offered.
A week to watch it
Let it book for seven days on your own requests, no card needed, and read every booking it made.
Questions & answers
AI Booking for Defense Contractors: questions & answers
Can scheduling software for defense contractors respect a visit notice period?
Yes. Each service keeps its own minimum notice, hours, length and rest after a booking, so a site visit is never offered inside the lead time your facility needs, while a capability briefing can keep a shorter one.
Can a site visit wait for our security office's approval?
Yes. Mark the service subject to approval and every booking lands as a REQUEST on Upcoming, with the visitor told the time is requested. Your officer presses CONFIRM to send the confirmation, or DECLINE to offer the visitor the next free time.
How is a visitor verified before the booking is made?
By the caller's number on the phone, a code texted from your company line once texting is on, a verified e-mail, or your own word when you book by hand, chosen per service. Admission to your facility stays a decision of your security office.
Does it read our people's work calendars?
Yes, when you connect them. Busy times are read every five minutes and never offered to a visitor, and each booking is written into the calendar as an event, so nobody books a buyer over a program review.
What happens when a briefing is missed?
After the grace period the booking is marked NO-SHOW by itself, and with the rule on, one polite message invites the visitor to book again. A visitor with two missed briefings in one year is asked to confirm the next booking.
Can it handle meeting scheduling for government contractors and the primes they work with?
Yes. A teaming meeting, a quote review or a supplier review is one more service in the same book, with its own length, hours and approval rule, offered only in the free slots of the person you name and confirmed by e-mail.
Keep exploring
Where next?
Start with the one thing you need. Add more anytime by asking Lisa.
AI Front Office for Defense Contractors ›
Easy setup
Answers & books
Sells
Helps your team
Included
Award-winning AI
Winner at CES 2026, ISE 2026 and TMCnet Enterprise AI Product of the Year.
REAL AI - the whole Front Office is AI, not old software with an AI button.
Awards & trade shows ›
Give Lisa your website.
She sets up your business in 2 minutes.
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Try it free on your own business — no credit card, per company, never per seat.
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Or call +1 (954) 736-3939 — the AI answers.