Zanus AI for Higher Education. Every applicant answered. Every file in its office.
Front OfficeProspective students at midnight, admits before the deposit deadline, current students with a hold and alumni answered by phone, chat and e-mail; campus visits and advising appointments booked, transcript requests filed.
Back OfficeApplication files, transcripts, grant proposals, progress reports, policy manuals and accreditation evidence filed and answered from approved sources; each department works as its own group, with its own permissions.
Zanus AI Front Office
Front Office for Higher Education With your applicants, students and alumni
Who reaches youProspective students and their parentsApplicants and admitted students before the deposit deadlineCurrent undergraduate, graduate, international and online studentsAlumni and donorsFeeder high schools, community colleges and education agentsEmployers, research sponsors and industry partners
Answers & books
AI PhoneAdmissions, registrar and department lines answered around the clock.AI BookingCampus visits, interviews and advising appointments booked in the conversation.AI ChatThe midnight applicant gets answers and a booked visit.AI E-mailA dozen shared inboxes answered from your published policies.AI Web FormsRequest-information forms answered before the next tab opens.AI AvatarA welcoming face for applicants who cannot visit.Sells
AI CRMOne record from inquiry to alumna, written by conversations.AI QuotingCost estimates from your published tuition and fee schedules.AI Follow-upUnfinished applications and undeposited admits followed up daily.AI MarketingOpen houses, giving day and reunion invitations sent on time.AI Auto-CallDeposit reminders and visit invitations by phone.AI DemoA virtual campus visit that answers questions.AI Live MeetingsA counselor presents the program live from your website.AI MeetingsVirtual interviews and info sessions with notes on the record.AI Partner PortalEducation agents apply, refer applicants and see their own.Zanus AI Back Office
Back Office for Higher Education Inside your campus offices
Create unlimited AI automations just by talking to the AI. Application files, transcripts, grant proposals, progress reports, policy manuals and accreditation evidence filed and answered from approved sources; each department works as its own group, with its own permissions.
Automates
AI AutomationsSay it once: every complete application gets its checklist, reader and dates.AI TasksCatalog pages, committee memos and grant narratives drafted in your format.AI ApprovalsNothing goes to a student, a family or a sponsor without your OK.AI DashboardIncomplete files, open holds and grant deadlines on the first screen.Knows your company
AI AssistantStaff get answers from the catalog and your policies, every answer sourced.AI AnalysisReads a student’s record and reports the courses left toward the degree.AI ArchiveLecture recordings, syllabi, lab notebooks and scanned records found by meaning.AI VectorstoreEach student’s records kept private and searchable by those allowed.AI LibraryLearns your catalog, handbooks, sponsor rules and state and federal regulations.AI TranscriptsLectures, committee meetings and interviews transcribed and recapped.AI MailroomEvery e-mailed transcript and recommendation filed on the right applicant.Runs your business
AI CustomersApplicants, students and alumni, from inquiry to giving, on one private record.AI CasesEach appeal, conduct or accommodation case handled on its own facts.AI ProjectsResearch grants as projects: milestones, deliverables, owners and reports.AI DesignCourse diagrams, lab fixtures and campus maps drawn and revised from your words.AI SuppliersBook, lab and catering suppliers on file; lab supplies re-ordered on stock.AI InventoryYour programs, courses, sections and open seats, always current.AI MarketingWaitlisted students told the moment a seat opens in their section.Your team
AI TeamworkAdmissions, aid and the registrar share each file; each office sees its part.AI TrainingNew advisors and office staff trained from your handbooks and past cases.AI IntegrationsAdds AI to the student information system and the LMS you keep.AI Apps & RobotsApps and robots built for each office’s own routines.Privacy & auditWho sees which student’s record, office by office, and every action on record.Live Demos
See it working for your institution.
Tell us what you want to see. We build an interactive AI demo for your company from your website, and the link and the documentation arrive in your inbox in about 2 minutes.
Questions & answers
Zanus AI for Higher Education: questions & answers
Can an AI answer university admissions calls?
Yes. AI Phone answers the admissions line and the general switchboard in 40 languages, from your published programs, requirements and deadlines. It books campus visits and counselor calls, sends program information and transfers the caller to a counselor with the context whispered in.
Does the AI make admission, financial aid or transfer-credit decisions?
No. It answers only from your published and approved information and makes no admission, aid, scholarship, transfer-credit, eligibility or immigration decision. Those questions become a filed case for admissions, the aid office or the registrar, with the conversation attached.
Will the AI discuss a student's grades, holds or balance?
No. Anything about a named student's record, holds, balance, discipline, health or immigration status goes to the registrar, bursar, aid office, international office or dean's office as a filed case. Your rules decide what a parent may hear compared with the student, and how identity is checked.
What does the AI do when a student is in crisis?
It transfers the student to the person on duty immediately and reads only your approved emergency instructions, word for word, including the emergency number and the campus police or counseling line. It never handles welfare, harassment or safety matters on its own.
Can the Back Office keep grant deadlines and reports on track?
Yes. It reads the award terms, puts every progress report, budget period and closeout date on the calendar with the PI and the grants officer as owners, and drafts each report in the sponsor’s format for the PI’s approval.
Can each office keep its own files private?
Yes. Admissions, financial aid, the registrar and each department work as their own groups, each one sees only the records it is allowed to see, and every action of the AI and of your staff is on record.
How do the Front Office and the Back Office work together for a university?
The Front Office answers the prospective student, qualifies the program interest and books the campus visit; the lead, the call transcript and the booking land on the student’s record in the Back Office, where the application file, the transcripts and the decision dates take over. Decisions stay with your staff.
Give Lisa your website.
She sets up your business in 2 minutes.
Other software makes you learn it. Zanus AI learns your business.
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Or call +1 (954) 736-3939 — the AI answers.