Zanus AI for Distributors. Every order call answered. Every invoice matched.
Front OfficeContractors calling from the truck at 6:30 AM, dealers re-ordering and purchasing agents with a PO answered on the branch line, chat and e-mail: stock by branch, their tier, cutoff and will-call status; re-orders taken.
Back OfficeSupplier POs, vendor invoices and receipts matched three ways; SKU stock watched across warehouses, carrier tracking and proofs of delivery filed on the order, and the stock-out report ready every Friday.
Zanus AI Front Office
Front Office for Distributors With your contractors, dealers and buyers
Who reaches youContractors and installers calling from the truck before 7 AMIndependent retailers, dealers and sub-distributors re-orderingPlant maintenance techs and purchasing agents with a PORestaurants, body shops and farm co-ops buying on accountCustomers' AP clerks asking for invoice copies and creditsSupplier reps and carriers about line reviews and dock times
Answers & books
AI PhoneEvery order call answered before the trucks leave.AI BookingWill-call slots and rep visits booked mid-call.AI ChatYour website answers what buyers ask the counter.AI E-mailPOs acknowledged and invoice copies sent within minutes.AI Web FormsBid lists and new-account requests answered in seconds.Sells
AI CRMEvery buyer, PO and claim on one account.AI QuotingJob quotes from the account's tier, not from memory.AI Follow-upThe unopened job quote chased before the bid date.AI MarketingPrice-change and pre-season notices sent to the right accounts.AI Auto-CallStanding-order and backorder calls placed for you.AI DemoA new product line walked through for every dealer.AI MeetingsLine reviews and account reviews online, notes kept.Zanus AI Back Office
Back Office for Distributors Inside your branches and warehouses
Create unlimited AI automations just by talking to the AI. Supplier POs, vendor invoices and receipts matched three ways; SKU stock watched across warehouses, carrier tracking and proofs of delivery filed on the order, and the stock-out report ready every Friday.
Automates
AI AutomationsSay it once: every short ship gets its claim, its photos and its credit chase.AI TasksBid lists, submittal packages and line cards drafted in your format.AI ApprovalsNothing goes to a customer or a supplier without your OK.AI DashboardBackorders, unmatched invoices and stock-outs on the first screen.Knows your company
AI AssistantInside sales gets answers from spec sheets and your policies, with the source.AI AnalysisReads an account’s buying history and reports what it stopped ordering.AI ArchivePacking slips, dock photos and supplier catalogs understood and found by meaning.AI VectorstoreEach account’s orders, terms and contacts kept private and searchable.AI LibraryLearns your line cards, return policies and each supplier’s program rules.AI TranscriptsOrder calls and line reviews transcribed, with the recap on the account.AI MailroomEvery e-mailed PO, ASN and vendor invoice filed on the right order.Runs your business
AI CustomersContractors, dealers and their job accounts on one private record.AI CasesEach freight claim or billing dispute handled on its own facts and papers.AI ProjectsBig jobs as projects: submittals, releases, deliveries and dates.AI DesignRack layouts and counter displays revised from your words, exported as DXF.AI SuppliersSuppliers and their lead times on file; SKUs re-ordered from stock and demand.AI InventoryEvery SKU by branch, with on-hand, on-order and substitutes, always current.AI MarketingBackorder-arrived and new-line notices sent to the accounts that asked.Your team
AI TeamworkInside sales, purchasing and the dock work one order together; nothing slips.AI TrainingNew buyers and warehouse leads trained from your procedures and past orders.AI IntegrationsAdds AI to the ERP, the WMS and the EDI feeds you keep.AI Apps & RobotsRobots built for your branches’ routines, from cycle counts to will-call.Privacy & auditWho sees which account’s terms and invoices, and every action on record.Live Demos
See it working for your distribution company.
Tell us what you want to see. We build an interactive AI demo for your company from your website, and the link and the documentation arrive in your inbox in about 2 minutes.
Questions & answers
Zanus AI for Distributors: questions & answers
Can an AI answer stock and price questions for a distributor?
Yes, from the data you approve or connect. It states stock by branch only from the availability you connect, and a price only from your published list and the tier or contract assigned to that account. When there is no source for an item, it says so and offers the inside-sales desk instead of guessing.
Will the AI give a contractor a special price or extend credit terms?
No. Special pricing, net terms, a lifted credit hold and delivery promises outside your approved ETA information stay with your people. The AI transfers the call to the credit desk or the inside-sales lead with the account and the request whispered in, or takes a message for the territory rep.
Can an AI take re-orders over the phone from contractors and stores?
Yes. The buyer names the items or asks for the same as last month, and the AI confirms item, quantity, branch, pickup or delivery and captures the PO number. The re-order lands on the account's record for your order desk, next to every earlier call from that buyer.
What happens when a shipment arrives short, wrong or damaged?
The AI files the claim complete in the same conversation: account, invoice and PO number, item, quantity and what went wrong, with photos requested. It routes the claim to the warehouse, dispatch or AR by your rules and keeps the customer updated. Return approvals and credit memos stay with your staff.
Can the Back Office match vendor invoices to POs and receipts?
Yes. It reads each vendor invoice in whatever format it arrives, matches it to the PO and the receiving record, flags cost, quantity and freight differences and sends only the mismatches to AP for a decision.
Can it re-order from suppliers when stock runs low?
Yes. It watches on-hand and on-order by branch, uses each supplier’s lead time and minimums, and drafts the purchase order for your buyer to approve; once approved, it is sent and tracked until receipt.
How do the Front Office and the Back Office work together for a distributor?
The Front Office answers a new contractor, qualifies the account and books the first will-call pickup; the lead, the call transcript and the booking land on the account’s record in the Back Office, where the pick ticket, the invoice and any backorder take over.
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Or call +1 (954) 736-3939 — the AI answers.