Zanus AI for K-12 Schools. Every absence call answered. Every enrollment file complete.
Front OfficeAbsence calls taken before the bell in the family’s language; zoning, bus and closure questions answered from your published rules; tours and conferences booked; anything about a named student sent to a person.
Back OfficeEnrollment packets, proofs of residency, records requests and board policies filed and checked; every registration deadline, records transfer and state reporting date on the calendar, with an owner.
Zanus AI Front Office
Front Office for K-12 Schools With your parents, guardians and students
Who reaches youParents and guardians reporting an absence before the bellFamilies new to the district asking which school they are zoned forProspective families booking a tour or an admissions interviewGrandparents and second households asking about buses and schedulesMiddle and high school students asking about tryouts and the calendarFeeder preschools, the bus contractor and after-school providers
Answers & books
AI PhoneThe absence line and main office answered before the bell.AI BookingTours, registration appointments and conferences booked in one call.AI ChatFamilies get zoning and registration answers, then book the visit.AI E-mailOffice and enrollment inboxes answered; student matters routed to staff.AI Web FormsEnrollment inquiries answered the same evening, checklist attached.AI AvatarA friendly first face for families new to town.Sells
AI CRMBoth households, every child, one family record.AI QuotingTuition and fee schedules sent from your published price list.AI Follow-upUnfinished registrations followed up until the file is complete.AI MarketingOpen house and kindergarten round-up invitations in families' languages.AI Auto-CallConference scheduling and closure calls placed on your script.AI DemoA virtual open house families can interrupt with questions.AI Live MeetingsLive virtual tours given by your admissions team.AI MeetingsVideo conferences and admissions interviews with notes on the record.Supports
AI TicketsTranscript requests and bus changes filed to the right office.AI Returns & WarrantyBroken school laptops logged, repaired and returned on your rules.AI Call DeskThe office works one callback list, from any browser.AI Assist on callsAnswers on the clerk's screen while the parent talks.Zanus AI Back Office
Back Office for K-12 Schools Inside your school or district
Create unlimited AI automations just by talking to the AI. Enrollment packets, proofs of residency, records requests and board policies filed and checked; every registration deadline, records transfer and state reporting date on the calendar, with an owner.
Automates
AI AutomationsAsk once, and every new enrollment starts its own checklist and reminders.AI TasksNewsletters, handbook updates and board memos drafted in your format.AI ApprovalsNothing goes to a family or the board without your OK.AI DashboardToday’s absences, open registrations and overdue requests on the first screen.Knows your company
AI AssistantAnswers office staff from board policy and the handbook, with the source.AI AnalysisReads a student’s attendance record and reports the pattern to staff.AI ArchiveEvery enrollment packet, immunization record and bus contract, found in seconds.AI VectorstoreEach student’s records kept private and searchable by meaning.AI LibraryLearns your board policies, handbooks and state education rules.AI TranscriptsBoard meetings and conference notes transcribed and recapped.AI MailroomEvery e-mailed form, transcript and doctor’s note filed on the right student.Runs your business
AI CustomersEach family’s guardians, contacts and pickup permissions on one private record.AI CasesEach confidential student matter kept on its own facts and documents.AI ProjectsField trips, science fairs and graduation run as projects: tasks and dates.AI DesignFlyers, seating charts and classroom layouts revised from your words.AI SuppliersBus, food-service and classroom suppliers at hand; supplies re-ordered on stock.AI InventoryStudent laptops, textbooks and uniforms, tracked by who has what.AI MarketingRe-enrollment and summer-program reminders sent to the right families.Your team
AI TeamworkSchool office, nurse and counselors share each task; nothing falls between desks.AI TrainingNew office staff and substitutes trained on your procedures.AI IntegrationsAdds AI to the student information system and the tools you keep.AI Apps & RobotsRobots built for your district’s own routines, from late buses to lunch counts.Privacy & auditWho sees which student file, with every action on record.Live Demos
See it working for your school or district.
Tell us what you want to see. We build an interactive AI demo for your company from your website, and the link and the documentation arrive in your inbox in about 2 minutes.
Questions & answers
Zanus AI for K-12 Schools: questions & answers
Can an AI answer the school attendance line?
Yes. The AI answers the attendance line and the main office line on the first ring, takes each absence or late arrival with the student's name, grade, reason and expected return, and files it for the attendance clerk. It does not discuss a student's attendance record; questions about it go to staff.
Does the AI discuss a student's grades, IEP or discipline?
No. Anything about a named student's grades, attendance record, discipline, health, IEP, 504 plan or counseling is filed and routed to the person your school names, with the transcript. The AI answers only from your approved information: calendar, zoning, registration steps, fees, bus routes and policies.
What happens when a parent calls about an emergency?
The AI reads your approved emergency wording as written and transfers the call at once to the person on duty. A child not on the bus, a threat, a custody dispute or a distressed caller is never handled by the AI beyond that script and that immediate transfer.
Can families talk to the school AI in their home language?
Yes. The AI holds the conversation in any of 40 languages, so a parent who does not speak English can report an absence or ask about registration. It is not presented as a qualified interpreter; your language-access plan still governs formal notices, IEP meetings and legal documents.
Can the Back Office keep enrollment files complete?
Yes. It checks each registration packet against your checklist — proof of residency, birth certificate, immunization record, prior school records — names what is missing, and reminds the family and the registrar until the file is complete.
Who can see a student’s records in the Back Office?
Only the staff you allow. Each student’s records stay on their own private record, access is set by role — registrar, nurse, counselor, principal — and every action of the AI and of your staff is on record.
How do the Front Office and the Back Office work together for a school?
The Front Office answers the new family’s call, takes the grade and the address, and books the tour; the inquiry, the call transcript and the booking land on the family’s record in the Back Office, where the registration packet, the checklist and the first-day dates take over.
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