ZANUS FRONT OFFICE FOR HOSPITALITY — AI PHONE
Every guest call answered. From the first ring, 24/7 — even during check-out.
The AI answers on your menu, in your chosen voices, in up to 40 languages — check-out rush, evening arrivals, the overnight window when one night auditor covers desk and phone. It answers rates and what they include, cancellation and pet policy, resends the confirmation, changes dates through your property-management system, takes the reservation request, and transfers incidents and exceptions to the manager on duty with the context whispered in. Hang-ups become call-back lists the AI works itself.
Try it free 7 days on your own business · no credit card · per company, never per seat
REAL AI - the whole Front Office is AI, not old software with an AI button. Give it your website: it learns your company, works from your approved knowledge and gets better with every answer you approve.
Live on this site right now — the assistant in the corner is the product · Award-winning AI — CES · ISE · TMCnet
The real Phone menu: every ring on your number — answered, transferred, transcribed, reviewed.
What it does
The phone no longer rings out at the counter: every caller is answered at once, in their language, on your menu — no hold music.
Who called, which reservation, what was changed, booked or transferred, transcript and summary. The guest who calls twice never explains twice.
Reservation requests taken, confirmations resent, a late-arrival guest reassured, a group inquiry captured with dates and attendees — the night auditor stays on the desk.
Inside AI Phone — the real screens
Click a tab. Every picture is the live Front Office, not a mockup — the left menu is the whole product.
Programmed by talking. Nothing changes without your yes.
Lisa reads your website, interviews you by voice or by chat — only about what the site does not say — writes every department, and tests it with exam calls before the line opens. Afterwards you change anything by telling her: “in Sales, add: we close at noon on Fridays in August.” A rule can carry dates: “the Christmas greeting until December 27.”
- Your website is the first interview — you answer only what it does not say
- Exam calls before the line opens; every real call reviewed afterwards
- She proposes improvements; you say yes or no. Nothing changes without your yes
- Keep your existing number and your existing phones
From your mobile, tell Lisa what to do with the caller on hold
A person who took a call on his mobile presses a key and tells Lisa: “transfer him to Mary”, “take a message”, “send him to voicemail.” The colleague receiving the transfer can say yes, no, voicemail, message, or the name of a department. Callers who drop in the menu are logged as call-back leads with number and path taken.
- Your whole team works from the phones they already have
- The administrator holds the first phone: an extension that rings in the browser, with hold, transfer, consult, a voicemail inbox and the AI beside him
- Every further person who wants a phone of his own inside Front Office is an operator — forwarding a call to someone’s mobile never needs one
- Hang-ups called back automatically — see Auto-Call below for scheduled calls
Auto-Call — the AI calls THEM
Not only answering. From an automated event (a due date, a ready order, tomorrow’s appointment), a scheduled funnel or a list you upload, the AI calls your registered contacts and announces your message — or talks as an agent: answers the question, moves the appointment, confirms, collects the missing detail.
- “Hi Laura, this is the Seaside Grand Hotel: your room is ready for early check-in from 1 PM tomorrow.”
- “Hi Mark, this is the Seaside Grand Hotel confirming your stay this weekend. Would you like to add a dinner reservation or spa time?”
- Triggered by automated events, scheduled funnels or lists
- Announce a message, or act as an agent the guest can talk back to
- Call window, attempts, voicemail policy, consent and do-not-call flags — your rules
- Every call transcribed with its outcome; the AI identifies your business at the start
Scheduled Auto-Call comes inside a solution — see pricing. Calling back the hang-ups is part of AI Phone.
When your people are on the call, the AI is in their ear — AI ASSIST
Your operators work with headsets in the phone panel: outbound from to-do lists (yours, or the ones the AI prepares from hang-ups and follow-ups), inbound from the queue. Flip the AI ASSIST toggle and the AI listens to the live conversation and proposes, in real time, what to say — grounded answers in a side panel, each with its knowledge source named. The operator reads and talks — the AI never speaks into the call.
- Outbound from operator to-do lists, inbound from the queue — same panel, same knowledge
- New operators sound experienced on day one; nobody quotes a policy from memory
- Answers appear while the guest is still asking — sources shown
- Same knowledge base as every other channel — one truth
- Switch it on only for the calls where you want it
Available on its own — or inside a solution
Questions, answered
Do we keep our phone numbers?
Yes. Your reservations line, the front-desk line and the sales line stay; calls route to the AI first, your desk first, or any mix by hour and by line — for example, AI overnight and on overflow, agents during the day.
What happens with a safety incident or a rate exception?
Your rules decide, and safety always wins: a medical emergency, smoke, a security concern or a distressed caller triggers your approved emergency instruction and an immediate transfer to the manager on duty. Rate matching, refund exceptions and policy waivers are filed for a person; the AI never improvises a rate it was not given and never confirms who is staying at the hotel.
Try it free on your own hotel. 7 days. No credit card.
Give it your website. It learns your company. Then call it, chat with it, e-mail it — and decide. Nothing to install, nothing to cancel.
← Previous: AI Briefing · Sharing with a colleague? 📄 Get the PDF · ✉️ Email this page ·