Winner CES 2026 · ISE 2026 · TMCnet 2026

AI E-mail for Oil, Gas & Energy Services. The email responder for fuel distributors and their paperwork

AI E-mail is an email responder for fuel distributors that reads every message sent to your office, sorts it to the right desk and writes the answer from your own knowledge. Requests for a delivery ticket copy, a W-9 or an insurance certificate get a ready reply; disputes, credit and contract terms wait for a person with a draft prepared.

TRY AI E-MAIL FREENo credit card · Ready in 2 minutes

Ready to buy? See plans & pricing ›

7 days free · per company, never per seat · nothing to install

Zanus AI · AI E-mail · Needs you

Email responder for fuel distributors: the mail that needs a person, with Lisa's suggestion, real Zanus AI screen

Needs you

Only the mail that needs a decision lands here, across every desk and mailbox, each with Lisa's suggestion and a Do it button beside it.

Easy setupSet up everything just by talking to Lisa AISee how ›

You“Billing mail waits for a person; rentals mail can go out on its own.”

Lisa“I'm setting the billing desk to Lisa writes and a person approves, and the rentals desk to Lisa answers and sends. Apply?”

You talk. Lisa sets it up. Applied only on your yes.

How Oil, Gas & Energy Services use it

An operator's procurement desk sends vendor paperwork requests by email for your COI and W-9; the reply drafted from your knowledge waits in Ready to send.

A fleet manager disputes Tuesday's delivery ticket; billing finds Lisa's draft in a yellow box and decides what to send.

A superintendent writes to off-rent two light towers as of today; the mail lands on the rentals desk with the unit numbers.

REAL AI - the whole Front Office is AI, not old software with an AI button.

What’s included

Your own sending domain, set up and warmed for you; replies land in Front Office, not in a personal inbox
Drafts and answers from your approved knowledge, in the customer's language; approve each one or let it send under rules you set
Take over any thread and send from your own address; connect your Google or Microsoft mailbox for personal mail
Every thread on the customer's record; a reply stops any running follow-up and alerts the owner
Templates written from your knowledge; deliverability report, bounces, complaints, engagement
Attachments, quotes and confirmations sent from the same place; nothing typed twice

Available on its own or inside a solution · See pricing › · Per company, never per seat.

Everything AI E-mail does, for every business ›

Works withLisa, your AI assistant AI Follow-up AI Quoting AI Booking AI Tickets AI Returns & Warranty

The office inbox

Email automation for oilfield service companies and fuel dealers

One desk per department

Dispatch, billing, rentals and sales each get a desk with its own address and its count of open threads, so an off-rent never sits in the billing pile.

A reply already written

On most desks the drafted reply sits in Ready to send. The person at the desk reads it, changes a word if needed and sends, then the next thread opens.

Only what needs a person

Needs you gathers the mail that wants a decision, such as a credit question or a disputed delivery ticket, each with Lisa's proposal beside it.

Mail in other languages

A crew foreman writes in Spanish. Lisa reads it to you in English with the numbers and dates checked, and your answer goes back with the translation beside it.

Your rules

AI email assistant for heating oil dealers, desk by desk

Lisa answers and sends

For routine desks, such as delivery-day questions or program sign-ups, Lisa answers from your knowledge and sends the reply at any hour.

Lisa writes, a person approves

The default setting: billing and contracts see Lisa's draft first, and nothing leaves those desks without a click from someone in your office.

A person writes

For desks such as credit applications, Lisa never writes a word; she sorts the mail and attaches each message to its contact for your staff.

Questions & answers

AI E-mail for Oil, Gas & Energy Services: questions & answers

Can an AI answer vendor paperwork requests from operators?

Yes. Lisa recognises the request, attaches it to the operator's contact and drafts the reply from your knowledge, so the person at the desk only checks it, adds the current certificate and sends. A request that needs a signature waits for your office.

Does the AI send emails without our approval?

Only on the desks where you allow it. By default Lisa writes and a person approves, so a reply to a disputed ticket waits in Ready to send until billing clicks; move a desk to Lisa answers and sends once you trust her answers.

Can a fleet customer send a diesel order by e-mail?

A PO number in the subject or a purchase order attached opens a case on Orders & quotes by itself, and the customer's next mail lands on the same case, so nobody retypes a fleet's diesel order.

Can dispatch, billing and rentals share one inbox?

Yes. Each address your customers write to lands on a desk, one per department, and a manager assigns a thread or lets the department take turns. Overdue shows customer mail left unanswered past the response time you set.

Will the AI cancel a delivery or change an address by e-mail?

Never by itself. A request to cancel a delivery or change the address goes to Needs human, with a copy to your escalation inbox, so a person decides and replies to the customer.

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