ZANUS BACK OFFICE — BY APPLICATION

What does it do for me? Pick the job.

Some buyers think in industries; most think in jobs: “I need the mail and the paperwork handled”, “I need every contract checked”, “I need the quotes compared”, “I need the reports to run themselves”, “I need to know who did what”. Pick the job and the whole Back Office is explained from that angle — the chapters that lead, the plan that fits, what it returns — in the words of that job. Same Back Office, 12 jobs.

Talk to us Find your job

Hosted, private or on a unit you own · your rules, your approved sources · live in days, not months

Email & Intake Desk Document & Contract Review Purchasing & RFQ Desk Reports & Briefings on Schedule Invoice & Accounting-Document Intake Compliance, Permissions & Audit Inventory, Orders & Shipments Customer & Supplier Records Employee Onboarding & Training Research & Analysis Desk Content & Media Production Scheduling, Projects & Task Control

Email & Intake Desk

Mail and paperwork read once by the AI, filed on the record, documents routed, replies drafted from your sources — the office reads the twenty that need a decision.

Every plan Document & Contract Review

Contracts, filings and files reviewed against your checklist; clauses found and cited; deadlines read onto the calendar; what is missing, named.

Every plan Purchasing & RFQ Desk

Requests out to approved suppliers, quotes in through intake, one comparison with every figure cited; the award becomes the purchase order.

From AI OPERATIONS Reports & Briefings on Schedule

The weekly report, the daily briefing, the monthly board pack: defined once in four steps, run unattended, verified, waiting on Output before the day starts.

Every plan Invoice & Accounting-Document Intake

Invoices, statements and receipts read on arrival, matched to orders and terms, differences flagged with the clause, entries prepared for your accounting system under approval.

From AI AUTOMATE Compliance, Permissions & Audit

Who sees what, who approved what, what the AI did — per domain, per record type, on record. Policies as ranked sources; the auditor exports the log.

Every plan Inventory, Orders & Shipments

SKU stock across locations, orders from mail and shops, carrier tracking on a live map, reorders proposed, customers told when a shipment stalls.

From AI OPERATIONS Customer & Supplier Records

One record per client and supplier, filled by the AI from mail, documents and conversations; terms the automations enforce; the whole story for whoever takes over.

Every plan Employee Onboarding & Training

Paths per role from your own procedures and videos, sessions run and checked by the AI, the assistant beside the new hire afterwards — productive in days.

From AI AUTOMATE Research & Analysis Desk

Deep reasoning on any set of files and records: the comparison, the summary, the answer to the tender question — with every statement cited, as a document you can send.

Every plan Content & Media Production

Photos, videos and documents found by what is in them; posts, updates and reports drafted from what the company did, approved before they go out.

From AI OPERATIONS Scheduling, Projects & Task Control

Deadlines read from contracts and mail, tasks linked to records, projects with human and AI steps, reschedules proposed when something slips.

Every plan

Each card opens the Back Office page that leads for that job; the table below names every chapter that leads and its Front Office pair.

Every job, the chapters that lead — and its Front Office pair

What customers say on the phone lands here; what the office decides reaches the customer there. Where a job has a pair on the Front Office side, both are named.

Back Office application	Chapters that lead	Front Office pair
Email & Intake Desk	Email & paperwork, handled · Approve before it goes out · Customers & suppliers, one record	Customer Service Desk, Reception
Document & Contract Review	Your documents, put to work · Answers with the source · Deadlines, projects & planning	new on the Back Office
Purchasing & RFQ Desk	Quotes from suppliers, compared · Customers & suppliers, one record · Orders, stock & shipments	Quote & Estimate Desk (they quote out, you quote in)
Reports & Briefings on Schedule	Give the AI a job · Your morning in one screen · Approve before it goes out	new on the Back Office
Invoice & Accounting-Document Intake	Email & paperwork, handled · Repeatable work, automated · Works with the software you keep	new on the Back Office
Compliance, Permissions & Audit	Who sees what · Answers with the source · Your documents, put to work	Public Service Line (records side)
Inventory, Orders & Shipments	Orders, stock & shipments · Repeatable work, automated · Your morning in one screen	Order Desk, Returns & RMA
Customer & Supplier Records	Customers & suppliers, one record · Email & paperwork, handled · With the Front Office	Inbound Sales Desk (leads become records)
Employee Onboarding & Training	New staff trained by the AI · Ask your company anything · Who sees what	Candidate & Applicant Desk
Research & Analysis Desk	Ask your company anything · Give the AI a job · Your documents, put to work	new on the Back Office
Content & Media Production	Your photos, videos & posts · Approve before it goes out · Your documents, put to work	new on the Back Office
Scheduling, Projects & Task Control	Deadlines, projects & planning · Give the AI a job · Your morning in one screen	Booking Desk, Multi-site Front Office

See it working on YOUR business — the demo IS the product.

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