AI File Cabinet for Property Management. CC&Rs, minutes and insurance certificates found in seconds.
AI File Cabinet keeps a portfolio's documents in drawers per department and files per community: CC&Rs, bylaws, rules, meeting minutes, insurance certificates, vendor contracts, inspection reports, architectural approvals. Every page is read and every recording transcribed, so staff ask in plain words and open the proof at its page, with one right per person on each drawer.
TRY AI FILE CABINET FREENo credit card · Ready in 2 minutes7 days free · per company, never per seat · nothing to install
You talk. Lisa sets it up.
You“Create a file per community; only managers may edit governing documents.”
Lisa“Done: each community has its own file, and only managers can edit governing documents; coordinators can read them. Import the old minutes?”
Any setting, in any module · applied only on your yes
How Property Management use it
A manager asks where the Pine Hollow bylaws mention proxy voting and opens the page.
Before a renewal, the coordinator finds every vendor's current insurance certificate for one community in one search.
A board meeting recording is transcribed, and the treasurer's report is found by asking for it in plain words.
REAL AI - the whole Front Office is AI, not old software with an AI button.
What’s included
- Drawers per department with one right per person: read, add, edit, manage
- Files per project, customer or matter; documents of any kind with versions
- Every page read, every recording transcribed; ask in plain words and open the proof at its page or second
- 100 GB of archive included, more space when you need it
- Phone scan, e-mail-in, filing from Mail and Phone; imports from Drive, Microsoft, Dropbox, Box and ZIP
Available on its own or inside a solution · See pricing › · Per company, never per seat.
Everything AI File Cabinet does, for every business ›
Works withAI E-mailAI PhoneAI QuotingAI Web FormsAI Team Assistant
Questions & answers
AI File Cabinet for Property Management: questions & answers
Can AI search HOA governing documents?
Yes. AI File Cabinet reads every page of the CC&Rs, bylaws, rules and minutes you add, so staff ask in plain words and open the right page. The AI points to the text; interpreting it remains the manager's or counsel's job.
How are documents organized for many communities?
Drawers per department and files per community, with versions kept, so each association's documents stay together and separate from the others.
Can documents come in by phone scan or e-mail?
Yes. Staff add documents by upload, phone scan or e-mail-in, and the whole archive can be exported as one ZIP whenever the company wants it.
Keep exploring
Where next?
Start with the one thing you need. Add more anytime by asking Lisa.
AI Front Office for Property Management ›
Answers & books
Sells
Helps your team
Included
Award-winning AI
Winner at CES 2026, ISE 2026 and TMCnet Enterprise AI Product of the Year.
REAL AI - the whole Front Office is AI, not old software with an AI button.
Awards & trade shows ›
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