What does an AI receptionist for event planners do?
It answers the calls, chats, e-mails and web forms that reach your planning business, on your own number, day and night. It looks up dates in your calendars, books consultations and venue walk-throughs, drafts proposals and quotes from your price list for your yes, transfers to the right planner saying who is calling and why, and keeps every conversation on the client's record.
Does it work as a catering answering service?
Yes. It answers your catering line in the caller's language, takes the event date, the guest count and the style of service, books the tasting or the call with your sales manager, and reads back the callback number on every message. Orders, menu questions and changes go to the right person, and your kitchen keeps cooking instead of picking up the phone.
Can we use it as catering scheduling software for tastings and consultations?
For the client side, yes. Each tasting room, salesperson or chef can have a calendar of its own, and clients book an open slot by phone, chat or form. Confirmations go out, AI Auto-Call places the reminder calls, and a no frees the slot for someone else. Staff shifts and kitchen production stay in the tools you use for them today.
Can a wedding venue use it to check dates and book tours?
Yes. When a couple or a planner asks about a date, the AI looks at the venue calendar, says whether it is open, suggests nearby dates when it is not, and books a tour with the right coordinator. A date can be held while they decide, and peak-season Saturdays can be set to wait for a person before anything is promised.
Can DJ services use it to hold a date and quote packages?
Yes. Each DJ, or each set of sound and lighting gear, can have its own calendar, so the AI sees who is free on the night, holds the evening while the client decides and drafts the package quote from your list. The quote waits for your yes, and song lists, special requests and contracts go to the DJ or the owner.
Does it quote our menus and packages?
It quotes only from the menus, packages, add-ons and fees you entered. Every quote waits for a person's yes before it reaches the client, and anything off the list, such as a custom menu, a holiday date or a discount, goes to the person you name with the whole request written down.
Does the AI take deposits or sign contracts?
No. It takes no card payments, collects no deposits and signs nothing. It answers, looks up dates, books, holds and quotes, then hands the booking to your team, and the deposit and the contract go through the way your business handles them today, with your own people and your own tools.
What happens to inquiries that arrive at night or during an event?
They are answered as they arrive, under your after-hours rules. While your team is plating dinner or running a reception, the AI takes the new calls, chats and forms, looks up the date and creates the client record with the conversation in it, so the morning starts with a list of real leads instead of a full voicemail box.
Can it follow up with couples and clients who went quiet?
Yes. Follow-ups go out on the schedule you set and stop the moment the client replies, so nobody is chased after saying yes. You can also send e-mail campaigns to a filtered group, such as last year's wedding clients before their anniversary or every corporate client before the holiday party season.
Can we keep our business phone number?
Yes. Keep the number printed on your website, your wedding listings and your vans, and forward it the way you would to an answering service. There is no porting and nothing to install, and the number stays yours, with your own phone company, exactly as it is now.
How much does it cost for a small catering, planning or DJ business?
Zanus AI is priced per company, never per seat, so the owner, the coordinators, the chef and the DJs all work under one subscription. You choose the modules your business needs, from the phone and the bookings to the quotes and the help desk, and the plans are on the pricing page.
How is the 7-day free trial different from the demo?
The free trial builds a sandbox of your own business from your website and runs for 7 days with no card, so you can call it and chat with it the way a couple or a company would. The demo shows the AI front office ready-made, needs nothing set up, and reaches your inbox in about 2 minutes.
