ZANUS AI FOR TRANSPORTATION & AUTOMOTIVE — BACK OFFICE

The fleet’s paperwork, working the night shift.

Driver qualification files, DVIRs, hours-of-service policies, warranty claims, maintenance records: a fleet generates paper faster than it burns diesel. The Zanus back office turns that pile into a working AI staff — reviewing, drafting and answering with sources cited, under your managers’ sign-off.

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Private tenant or your own server · unlimited users · DOT-conscious documentation

AI work session reviewing inspection reports with citations

A real session: the night’s DVIRs reviewed, defects matched to unit histories, safety manager decides.

What it does

Scheduled fleet work

Nightly DVIR exception reviews, monthly audit-readiness checks, quarterly maintenance-interval analyses — assigned to the AI like to a compliance clerk, executed on schedule, fully auditable.

Your manuals, answerable

Maintenance manuals, service bulletins, warranty terms and company policies become a system the shop and dispatch can query — with the source one click away.

Sign-off stays with the safety manager

Every AI-drafted report and letter lands in Output awaiting review. Nothing about your drivers or units ships without a human decision.

The DVIR exception report drafts itself

Overnight, drivers write up defects; by 6 AM the AI has compiled the exceptions, matched each to the unit’s maintenance history — the third air-leak write-up on unit 412 this month gets flagged — and filed the report for the shop foreman and safety manager.

Exceptions compiled with unit histories attached
Repeat defects flagged with the records cited
Report in Output before the morning meeting

Fleet documents drafted in company templates

Warranty claims and letters, drafted

The documents that eat office afternoons: warranty claims with the service records attached, insurance letters after an incident, customer damage responses — drafted in minutes, in your templates, queued for approval.

Your letterheads and templates
Service records and photos attached automatically
Approval workflow before anything sends

Fleet software is priced per truck and per module — the TMS, the ELD portal and the shop system never agree, and the DOT file is still assembled by hand the week before the audit. Zanus AI: the customer-facing front office AND the fleet back office, unlimited users, flat price — DOT-conscious documentation that stays audit-ready all year.

Questions, answered

Does the AI edit hours-of-service records?

No. HOS data stays in your ELD system. The AI reads, summarizes and flags for review — drafting and organizing support, with every decision made by your safety manager.

Does it connect to our TMS and shop system?

API connectors integrate with existing systems; documents and data flow through the intake pipeline under your handling rules. Bring your TMS, ELD and shop software to the demo and we map them.

The Back Office executes. Who answers the phone?

Front Office AI picks up every call and chat — books, quotes, follows up, 24/7 in 40 languages. Watch it run a business like yours, live.