ZANUS AI FOR SMALL BUSINESS — BACK OFFICE

Sunday-night admin, retired.

The work you bill for takes the day; the work that keeps the business legal and paid takes the night. The Zanus back office turns invoicing, quoting, supplier correspondence and client records into drafted, scheduled, approvable work — done before you sit down.

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Private tenant or your own server · unlimited users · one flat price, no per-seat fees

AI work session preparing small business paperwork

A real session: month-end invoicing prepared — amounts pulled from records, drafts filed for approval.

What it does

Invoices that send themselves (almost)

Job marked done → invoice drafted from the quote, in your template, queued for your approval. The 14-day reminder drafts itself too — politely, in your voice.

A client memory better than yours

Every job, quote, conversation and preference per client, in a CRM molded to your vocabulary — “what did we charge them last spring?” answered in seconds.

Supplier paperwork, absorbed

Price lists, order confirmations and warranty documents land in the intake pipeline and file themselves to the right supplier record — findable next year, not lost in email.

The letters and emails you put off

The quote follow-up, the overdue-invoice nudge, the reply to the supplier about the wrong delivery: drafted from the actual records in minutes, in your wording, sitting in Output for a one-click send.

Your templates, your tone, your letterhead
Records attached automatically to every draft
Nothing sends without your approval

Business letters drafted from the owner’s records

Shared calendar with jobs and scheduled AI work

One calendar for you, the team and the AI

Jobs, bookings, invoice runs and AI work share one calendar. When your helper checks the day from their phone, they see the same truth you do — and the AI’s scheduled work sits right alongside the human work.

Shared calendar, tasks and projects
Team chat on any device with a login
AI work visible next to human work

Small-business software arrives one subscription at a time — a phone service, a booking app, a CRM, an invoice tool — each with its own per-user fee, none of them talking to the others, all of them waiting for you to do the typing. Zanus AI: one system that answers the phone, sends the quote, chases the invoice and remembers every client — flat price, unlimited users, in your own private tenant.

Questions, answered

Does this replace my accounting software?

No — it feeds it. Your accounting package stays the book of record; Zanus drafts the invoices, chases the payments and keeps the client story. Bring your accounting tool to the demo and we map it.

How much setup does this need from me?

You upload what you have — price list, templates, client spreadsheet — and the system molds itself to your vocabulary. The built-in AI training covers the rest.

The Back Office executes. Who answers the phone?

Front Office AI picks up every call and chat — books, quotes, follows up, 24/7 in 40 languages. Watch it run a business like yours, live.