ZANUS AI FOR HOA & PROPERTY MANAGEMENT — BACK OFFICE

Governance runs on paper.
Now the paper keeps up.

CC&Rs, meeting minutes, budgets, reserve studies, vendor contracts, violation logs: managing communities is governance paperwork at portfolio scale. The Zanus back office turns that archive into a working AI staff — drafting, comparing and citing, under your managers’ sign-off.

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Private tenant or your own server · unlimited users · resident-privacy-conscious architecture

AI work session drafting board documents with citations

A real session: board packet assembled — financials, violations, bids — every item cited, manager decides.

What it does

Violation letters, cited to the CC&Rs

The letter quotes the exact section, references the photos on file, states the cure period from your policy — drafted in the community’s tone, queued for the manager to release.

Board packets, assembled

Financial summary, delinquency report, open work orders, vendor bids side by side: the monthly packet drafted from the records days early, every figure cited.

Sign-off stays human

Every AI-drafted letter, packet and summary lands in Output awaiting review. Nothing reaches a resident, board or vendor without your team’s decision.

Vendor bids, compared like a quantity surveyor

Three roofing bids arrive as PDFs in three formats. The AI tabulates scope, price, exclusions and timeline side by side, flags the bid that omits the flashing, and files the comparison for the board — with every line cited to the bid it came from.

Bids ingested in any format
Scope and exclusion differences flagged
Comparison filed for board review, cited

Vendor bid comparison work tracked and prioritized

Community documents drafted in the association templates

Minutes and correspondence, drafted

The documents that eat a manager’s evenings: meeting-minute drafts from the recording, delinquency letters per your collection policy, the annual-meeting notice with the proxy attached. Drafted in minutes, in each community’s templates.

Each community’s templates and letterhead
Policy language cited in every letter
Approval workflow before anything sends

Property-management software bills per door and per community — a portal here, an accounting module there, a violation app on top — while community managers still answer the same gate-code call thirty times a week and board packets still get assembled the night before the meeting. Zanus AI: the resident-facing front office AND the board-and-vendor back office, unlimited users, one flat price across every community you manage.

Questions, answered

Do violation letters go out automatically?

Only if you designate the category as auto-send. By default every letter waits in the approval queue — the manager reviews the citation, the photos and the tone before release.

Can it handle 30 communities’ worth of paper?

Yes — each community is a workgroup with its own documents and templates, and the AI works them in parallel. The constraint is your review capacity, not the AI’s.

The Back Office executes. Who answers the phone?

Front Office AI picks up every call and chat — books, quotes, follows up, 24/7 in 40 languages. Watch it run a business like yours, live.

Front Office live demos →Front Office for HOA & Property Management