ZANUS AI FOR GOVERNMENT — BACK OFFICE

Government runs on records.
Now the records work back.

Records requests, decision memos, grant reports, inspection files, meeting minutes: an agency is its paperwork. The Zanus back office turns that archive into a working AI staff — searching, drafting and cross-referencing with sources cited, under your officials’ sign-off.

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Cloud pilot or sovereign on-premises · unlimited users · public-records-conscious architecture

AI records work session with cited findings

A real session: responsive documents located, excerpts cited, response letter drafted — the officer decides.

What it does

The records request, as a workflow

Intake, archive search, responsive-document assembly, response draft with citations — executed by the AI in hours, reviewed and released by your records officer.

Memos and reports, drafted

Decision memoranda, grant expenditure reports, program summaries drafted from your own files in your agency templates — the analyst edits instead of starting blank.

Sign-off stays with the official

Every AI-drafted document lands in Output awaiting review. Nothing leaves the agency — or reaches a requester — without a human decision on the record.

The request that took three weeks takes a day

A records request names a program and a date range. The AI searches every authorized library, assembles the candidate responsive set with each document cited, flags material that may need review for exemptions, and drafts the cover letter — the records officer reviews, redacts and releases. Diligence at machine speed, judgment at human hands.

Archive search across decades in minutes
Candidate responsive set with citations attached
Exemption-sensitive material flagged for officer review

Records-request work tracked and prioritized

Agency reports drafted in official templates

The reporting calendar, met

Quarterly program reports, grant closeouts, legislative responses: the documents that consume analyst weeks are drafted from the agency’s own records, in the agency’s own formats, on the agency’s own deadlines — with every figure traceable to its source.

Drafts in your templates and letterheads
Source excerpts attached to every claim
Approval workflow before anything is filed or sent

Government software arrives through multi-year procurements, per-seat licenses and integrator engagements measured in fiscal years — while the records-request backlog grows and citizens wait on hold. Zanus AI: the citizen-facing lines AND the records back office, unlimited users at one flat price — piloted in an isolated tenant in days, moved to sovereign hardware you own for production.

Questions, answered

Does the AI decide what gets released?

Never. It locates, assembles and drafts; your records officer applies exemptions, performs redactions and makes every release decision — with the audit trail recording both.

Can it work across our legacy archives?

The ingestion pipeline handles PDFs, Word files, scans and images — the boxes digitized in 2009 become as searchable as last week’s memo. Bring a sample set to the demo.

The Back Office executes. Who answers the phone?

Front Office AI picks up every call and chat — books, quotes, follows up, 24/7 in 40 languages. Watch it run a business like yours, live.

Front Office live demos →Front Office for Government