ZANUS AI FOR REAL ESTATE — BACK OFFICE

The deal runs on deadlines.
Now they track themselves.

Purchase agreements, addenda, disclosures, inspection reports, title commitments, settlement statements: every deal is a paper trail with dates that bite. The Zanus back office turns that trail into a working AI staff — extracting, tracking, drafting and citing, under your coordinator’s sign-off.

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Private tenant or your own server · unlimited users · transaction records retained, audit-ready

AI work session extracting contract deadlines with citations

A real session: executed contract read — dates extracted, deadline calendar built, coordinator decides.

What it does

Deadlines extracted, not retyped

The executed contract is read once: inspection contingency, financing deadline, appraisal, walk-through, closing — onto the transaction calendar with the clause cited for each date.

Comp summaries, drafted

A listing-appointment comp summary drafted from your own transaction history and notes — sold prices, days on market, adjustments listed — for the agent to review and present.

Sign-off stays human

Every AI-drafted email, summary and file review lands in Output awaiting review. Nothing reaches a client, lender or title company without your team’s decision.

The file review before the broker asks

Friday, 7 AM: the AI has reviewed every active transaction file — the missing lead-paint disclosure on Maple Street, the unsigned addendum on the condo, the appraisal due Tuesday — and filed the exception list with each gap cited to the checklist. The coordinator starts the day fixing, not finding.

Recurring file reviews across all active transactions
Gaps cited to the brokerage checklist
Exception list in Output before the day starts

Transaction file reviews tracked and prioritized

Closing documents drafted in the brokerage templates

Closing day, prepared in advance

The week before closing: utilities-transfer reminder drafted for the buyer, the walk-through confirmation, the commission disbursement summary for the broker — each from the transaction record, in your templates, queued for release.

Your brokerage templates and letterhead
Transaction details pulled from the file, cited
Approval workflow before anything sends

Real estate tech is sold per agent per month — a CRM here, a transaction platform there, a lead tool on top — while the 9 PM buyer call still goes to voicemail and the inspection-contingency deadline still lives in someone’s head. Zanus AI: the client-facing front office AND the contract-to-close back office, unlimited agents, flat price — in your private tenant or on a server the brokerage owns.

Questions, answered

Does this replace our transaction coordinator?

No — it makes one coordinator able to carry the load of three. Extraction, tracking and drafting are automated; judgment, client care and release stay human.

Where do the comps come from?

From what you load: your own transaction history, your notes, data you ingest. The claim guard applies — no source in your library, no number in the draft.

The Back Office executes. Who answers the phone?

Front Office AI picks up every call and chat — books, quotes, follows up, 24/7 in 40 languages. Watch it run a business like yours, live.

Front Office live demos →Front Office for Real Estate